University Scheduler - Sault Ste. Marie, Canada - Algoma University
Description
Algoma University is committed to undoing systemic and institutional discrimination and being_- publicly transparent and accountable. Diversity, equity, and inclusion are fundamental to our_
- Special Mission. In keeping with the Seven Grandfather teachings that are the core values that_
- respectful, and safe environment where everyone belongs. We live these values through the_
- strength and richness that diversity brings to our workforce and welcome contributors from_
- equity-deserving groups including: Indigenous Peoples, Black and racialized persons, women,_
- Persons with Disabilities, 2 Spirit, Lesbian, Gay, Bisexual, Transgender, and Queer persons._
Job Title:
University Scheduler:
- Staff Bargaining Unit_
Position Status:
Permanent, Full-Time (35 hrs/week)
OSSTF
Department:
Office of the Registrar
Supervision Received:
University Registrar
Location:
Brampton or Sault Ste. Marie, ON
PRIMARY FUNCTIONS:
A. University Scheduling 90%
B. Other Duties 10%
TOTAL 100%
Reporting to the University Registrar, the University Scheduler plays a significant role in the
efficient functioning of the university, by creating, maintaining, and managing the scheduling of
all courses (lectures, labs, tutorials, etc.), instructional space (classrooms, seminar rooms,
etc.), instructors, and examinations. The incumbent will work closely with academic
administration, faculty members, and staff to ensure the timely and accurate scheduling of
classes, students, instructors, examinations, and related activities. This position requires
excellent organizational, communication, and data management skills, as well as a strong
understanding of academic processes and schedule requirements/tools.
RESPONSIBILITIES:
A. University Scheduling (90%)
- Create and maintain the university's schedule of lectures, labs, tutorials, and other
instructional activities are met, while adhering to the University's policies and
procedures.
- Create and maintain teaching schedules for instructional staff (faculty members,
- Create and maintain the university's schedule of final examinations.
- Allocate appropriate rooms, labs, and instructional resources based on the
- Coordinate activities with teaching departments to assign qualified instructors to
requirements, etc.
- Collaborate with academic departments to coordinate course timetables, ensuring
desired courses.
- Monitor and manage the utilization of classrooms and specialized facilities, optimizing
- Optimize the use of available time slots, taking into consideration course sequencing,
- Manage schedule changes, additions, and cancellations promptly and efficiently,
schedules are made.
- Identify and resolve scheduling conflicts, including overlapping courses, instructor
- Ensure schedules align with the university's academic calendar, including examination
- Utilize scheduling software, e.g., Infosilem Academic, and other database tools to
room allocations/inventory, and instructor assignments.
- Maintain currency with respect to university policies, academic regulations, and
improvements when necessary.
- Stay informed of scheduling best practices, emerging technologies, and scheduling
- Evaluate, propose, and implement process enhancements to improve the scheduling
- Reduce the university's need for additional space through effective scheduling
instructional space.
- Collect and analyze data related to scheduling patterns, room utilization, instructor
- Act as point of contact for faculty members, administration, and staff regarding
B. Other Duties (10%)
- Other duties, as assigned, which will align with the growth and development of the
- WORKING CONDITIONS:
Physical Effort _Minimal_
Sustained periods of sitting and keyboarding
Physical Environment _Minimal_
Mini
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