Office Admin Assistant - Nanaimo, Canada - Sonshine Girls Painting

Sonshine Girls Painting

Verified Company

Nanaimo, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Assistant / Admin or as we like to call our Pepper Potts (bonus points if you get the reference)

SUMMARY OF ROLE:

This dynamic position requires a person who is able to prioritize and allocate the time to handle multiple tasks. This person is the front line, point of contact with our valued clients and our all-important first impression.

Daily tasks such as answering phones, booking appointments, scheduling, and invoicing must be carried out with a proactive skillset that adheres to the core values we stand for.

You must care about the success of what we do as much as we do and we want to celebrate all you bring to our mission.

This is not just a business this is a reflection of who we are and therefore this position is a reflection of who you are.

We whole-heartedly believe that

Everyone on our team brings value
Our clients deserve a great experience
Win/lose situations are still a loss
We should like the people we work with
There is always a better way.
Growth is mandatory
Transparency is critical
Asking questions is a good thing
Enthusiasm counts

SPECIFIC RESPONSIBILTIES (Super Hero Mission)
-
Customer Service:

Answering phones
Booking appointments
Scheduling work

-
Paperwork:

Sending estimates / invoices
Tracking jobs
Tracking referrals
Online payroll entry
Creating and updating manuals as needed

-
Computer skills:

Excel
Dropbox
Mac computer system preferred
Minimal posting on social media
Creative solutions
Research and list building

WORK REQUIREMENTS
(Super Hero Skills)

Must be proactive
Excel

lent organization skills

Maintain consistent work habits
Available to management team at preset times
Ability to prioritize
Workable knowledge of excel, dropbox and willingness to learn CRM
Understanding geography in terms of booking appointments
Previous work with a complex workload
Ability to ask
Good sense of the big picture as well as the detail
Willingness for ongoing learning
Works well under pressure
Able to adjust on the fly
Work well independently

IDEAL PERSON
We are looking to partner with a person who embraces accountability.

With the many facets of the business and its changing landscape we want someone to help maintain trust with our clients.

This ideal person needs to be able to anticipate when disaster may strike, plan and execute a swift mode of action, and minimize any collateral damage.

Essentially you would be a cross between Wonder Woman who is strong but compassionate and Dr. Strange who has the ability to learn quickly and implement new skills.

Positon is for approx 35-40 hours a week.

Can be done remotely with skype check in meetings.

Job Types:
Part-time, Permanent

Part-time hours: 35-40 per week

Schedule: