Front Office Coordinator - Edmonton, Canada - Marigold Infrastructure Partners DBJV

Marigold Infrastructure Partners DBJV

Verified Company

Edmonton, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

The City of Edmonton selected Marigold Infrastructure Partners to design and build the 14-kilometre Valley Line West LRT project from downtown to Lewis Farms.

Construction has begun and will take five to six years to complete.

Marigold is a design-build joint venture agreement between Colas and Parsons.

Position:

The Office Coordinator will be the first point of contact when visitors and employees enter our building.

You will provide a friendly and professional atmosphere, and work closely with the team to keep our days running smoothly.

Responsibilities:

Daily coverage of reception duties, ensuring a welcoming and professional environment

Handling administrative tasks like filing, coordinating mail and couriers, and preparing/distributing correspondence

Assisting in the coordination of meetings and events, including scheduling, booking resources, and making catering arrangements

Supporting the HR team with the onboarding process for new hires

Managing office supplies and equipment orders, coordinating office moves and installations

Assisting managers or project sites in preparing for new hire arrivals

Serving as a resource for general administrative inquiries and providing information to staff, contacts, and visitors

Carrying out a wide range of administrative and operational duties, such as contract review and archiving project files

Maintaining and troubleshooting A/V equipment in common areas, workrooms, meeting rooms, and boardrooms

Updating contact and distribution lists for the department or project

Performing general administrative tasks and clerical duties as needed

Preferred Qualifications:

1-3 years of experience in a similar administrative role

Previous experience in construction or a related industry would be an asset

Bilingual (French) skills would be an asset

Strong attention to detail and solid keyboarding skills

Ability to work independently and collaboratively as part of a team

Excellent verbal and written communication skills

Strong organizational and planning abilities, with problem-solving skills

Customer service focus and the ability to work well with others

Ability to identify and propose solutions for increased efficiency

Capable of following written procedures accurately

This is a full-time position with typical office hours from Monday to Friday. We offer competitive compensation and benefits packages, as well as opportunities for growth and development within the company.

To apply, please submit your resume and a cover letter highlighting your relevant experience and qualifications in PDF or Word format.

Disclosure:

Marigold Infrastructure Partners and its joint venture partners expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.

Improper interference with the ability of MIP employees to perform their job duties may result in discipline up to and including discharge

Job Types:
Full-time, Permanent

Benefits: