Administrative Assistant - Victoria, Canada - Kiyara enterprises

Kiyara enterprises
Kiyara enterprises
Verified Company
Victoria, Canada

3 weeks ago

Sophia Lee

Posted by:

Sophia Lee

beBee Recruiter
Description

Education:
Secondary (high) school graduation certificate

  • Experience: 1 year to less than 2 years
- or equivalent experience


Tasks:


  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Compile data, statistics and other information
  • Order office supplies and maintain inventory
  • Greet people and direct them to contacts or service areas
  • Open and distribute regular and electronic incoming mail and other material and coordinate the flow of information
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms and other documents
  • Carry out administrative activities of establishment
  • Oversee and coordinate office administrative procedures
  • Establish work priorities and ensure procedures are followed and deadlines are met
  • Coordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services

Computer and technology knowledge:


  • MS Excel
  • MS Office
  • MS PowerPoint
  • MS Word
  • MS Windows
  • Spreadsheet
  • Electronic mail
  • MS Outlook

Work conditions and physical capabilities:


  • Fastpaced environment
  • Tight deadlines
  • Attention to detail

Personal suitability:


  • Excellent oral communication
  • Flexibility
  • Organized
  • Reliability
  • Efficient interpersonal skills
  • Work Term: Permanent
  • Work Language: English
  • Hours: 40 hours per week
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