Manager of Finance - Ottawa, Canada - University of Ottawa Heart Institute

University of Ottawa Heart Institute
University of Ottawa Heart Institute
Verified Company
Ottawa, Canada

3 days ago

Sophia Lee

Posted by:

Sophia Lee

beBee Recruiter
Description

Start date:

To be determined.


Purpose:


Your experience and expertise coupled with your CPA designation will ensure success in leading the University of Ottawa Heart Institute Foundation (the "Foundation") finance functions as well as supporting the Institute's treasury and capital asset operations.

Reporting to the Chief Finance Officer, the Manager of Finance will:


Foundation duties:


  • Oversee the Foundation's financial processes, procedures, policies and internal controls for safeguarding assets and enhanced efficiency.
  • Manage the Foundation's accounting system to ensure accurate financial data leading to and including preparation and review of quarterly and yearend financial reports.
  • Ensure the Foundation's compliance with all regulations regarding nonprofit organizations.
  • Ensure all CRA rules and guidelines are followed.
  • Oversee and manage all accounting functions including AP, AR, GL, gifts processes, grants processes, bank reconciliation, etc.
  • Prepare appropriate financial information to support Board and Executive decisionmaking, donor stewardship, program evaluation and budgeting.
  • Monitor and evaluate procedures and processes to ensure good internal controls and efficiency.
  • Perform investment account reconciliations, including completion of income allocation and selffunding allocation.
  • Manage annual disbursements.
  • Cash management (including interpret cash flows and projections and provide analysis)
  • Design, create or update fund statement templates when required.
  • Prepare interim fund statements upon request.
  • Prepare annual fund statements.
  • Manage and lead the Foundation's financial yearend audit (including preparing working documents in assistance of annual audit process).
  • Prepare annual charitable return T3010.
  • Coordinate the development of the annual Foundation budget.
  • Prepare regular budget reports to assist staff in monitoring and interpreting the budget to actual results.
  • Collaborate with the Hospital in providing necessary financial reporting.
  • Follow up to staff, internal and external inquiries in a timely manner.
  • Work with staff to improve processes and find efficiencies.
  • Other duties as requested.

Institute duties:


  • Treasury
  • Oversee, forecast, and report regularly on Institute treasury positions and key performance indicators, while interacting with a variety of stakeholders from crossfunctional teams, senior management, and external stakeholders.
  • Processes also include forecasting, working capital management, investment management, treasury risk management and interacting with financial institutions.
  • Capital assets
  • Work with the Capital Planning Team to ensure proper tracking and maintenance of the full capital plan cycle; including preparation and analysis of annual Capital Budget, and preparation of the five year Capital Budget
  • Assist in or carrying out of other adhoc special projects, reconciliations, analysis or presentations as assigned for providing decisionmaking information on matters with a financial impact.

Qualifications:


  • Undergraduate degree in Commerce, Accounting, Business Administration or equivalent required.
  • CPA Designation required.
  • Minimum 5 years of related work experience in leadership, senior accounting and financial analyst roles.
  • Strong working knowledge of spreadsheets (Excel), including ability to work with Pivot tables.
  • Proficient in the use of all corporate MS-Office productivity tools, e.g. Word, PowerPoint
  • Excellent organizational and time management skills, attention to detail, accuracy and professionalism.
  • Excellent communication and interpersonal skills.
  • Excellent presentation skills (presenting financial statements to Finance & Audit Committee).
  • Flexibility and ability to work under pressure and meet deadlines.
  • Strong analytical skills.
  • Excellent teamwork as well as ability to work independently.
  • Demonstrates initiative and an aptitude to find improvements and efficiencies in tasks / operations.
  • English is mandatory in oral expression, oral comprehension, reading comprehension and written expression. Bilingual (French) is considered an asset.

Definite assets:


  • Previous experience in a nonprofit organization or fund accounting environment.
  • Previous experience in health care administration.
  • Experience in treasury / banking.
  • Experience in capital budget tracking and reporting.
  • Experience managing staff.
  • Previous experience preparing government remittances (sales tax and T4As) and charity tax returns.
  • Microsoft Dynamics NAV (Navision) experience.
  • Microsoft Dynamics JET reporting experience.
  • Raiser's Edge experience.
The above statements are not intended to encompass all functions and qualifications of the position. Rather, they are intended to provide a general framework of the requirements of the position. Employees may be required to perform other functions not specifically addressed in this job description.

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