Manager, Administration Support - Vancouver, Canada - University of British Columbia

University of British Columbia

Verified Company

Vancouver, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Staff - Non Union

Job Category

M&P - AAPS

Job Profile

AAPS Salaried - Administration, Level C

Job Title

Manager, Administration Support

Department

OCIO | Office of the CIO

Compensation Range

$7, $11,540.42 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position.

The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position.

In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

December 8, 2023

Note:
Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date

Aug 22, 2025

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students.

Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

In addition, this role is the primary contact for UBC IT and the Office of the CIO, liaising with the University community, including the Office of the President, the offices of Vice-Presidents, senior administrators, ITAC and the Board as required, the Alma Mater Society, Graduate Student Society and constituents external to the University.

The Manager will also be a primary contact for external related agencies such as the BCNET and CUCCIO Boards, as well as CanSSOC and other cybersecurity committees, The Manager must be able to foster effective working relationships with the reporting units within the department, across campuses, the University community, and external partners.

The position handles highly confidential and sensitive matters relating to senior university administration and finances. A clear understanding of the goals of the office of the CIO is essential.

Organizational Status

Reports to and supports the Associate Vice President of Information Technology and Chief Information Officer (CIO) ,.

Acts as a liaison between the Office of the CIO and the Office of the President, UBC Board of Governors, office of the Provost and other University Vice-Presidents, as well as Managing Directors and their support staff across all university portfolios, other higher education entities, strategic partners, WCB and Health Safety and Environment.

This also includes other University departments and faculties, external industry partners, and others as required.

Work Performed- Performs a stewardship role for the overall functioning and working environment of the office of the CIO and UBC IT Administration functions, to ensure goals and objectives are met.

This includes providing input into goal setting objectives and strategies of the Office of the CIO and UBC IT, developing policies and practices for administrative functions across all UBC IT, analyzing and strategically managing the CIO's commitments with the Provincial Government, the President's Office, Board of Governors, Deans' Offices and industry partners exercising judgment as to the best use of the CIO's time, based on current priorities within the Portfolio. On the CIO's behalf, delegates and be responsible for outcomes relating to various Committee, events, scheduling, and projects on the Administrative team.- Manages HR responsibilities for the Executive Administrative team; recruits and manages staff (including recruitment, training, supervision, performance evaluation, attendance management, discipline, and termination). Establishes and maintains performance standards by setting goals, evaluating performance and providing feedback. Ensures compliance with collective agreements.- Participates in the recruitment activities and decision-making process relating to recruitment of senior Leaders, Managers, Subject Matter Experts, and consultants.- Manages the budget for the Office of the CIO, including salaries, supplies, facilities, and equipment; forecasts budgets and reconciles variances; maintains a detailed understanding of the Offices' budget and financial reports, providing reporting to inform operational and strategic planning.- Manages resourcing budgets for the Administrative Executive Support team; this includes: staffing, equipment, and training. Collects all unsolicited Vendor Proposals and assesses in terms of overall strategic value to UBC IT and the Office of the CIO.

Makes decisions on behalf of the CIO as to what Proposals will be reviewed and assigns to specific members of the Senior Leadership Team.- Additionally, independently charts a course of actions and decisions within their accountability areas, and as appropriate, informs The AVP/CIO.

- Participates and chairs various committees and represents the interests of the CIO,