Administrative Assistant - Langley, Canada - Steve Kooner, Personal Real Estate Corp
Steve Kooner, Personal Real Estate Corp
Langley, Canada
Verified Company
2 weeks ago
Description
Administrative Assistant Job DescriptionLANGLEY, BC - in office
Well established local realtor is seeking a self-starter with an exceptional eye for detail to support daily operations by performing many administrative, and some minor marketing tasks.
The part-time role is responsible for performing administrative & customer service duties by answering calls, lead tracking systems, ordering supplies and performing clerical functions such as copying, filing, mailing and scheduling meetings.
This requires an individual with strong time-management skills who can prioritize projects to meet deadlines in a fast-paced environment. There is room to grow into full time should the applicant wish. There will be some flexibility for those who need to work from home once in a while.Responsibilities:
- Prepare all listing materials: prelisting presentation, Listing Agreement, sellers' disclosures, pull online property profile, research old multiple listing service (MLS) listings, etc
- Consult & coordinate with sellers all property photos, staging, repairs, cleaning, signage, lockbox, access requirements & marketing activities
- Coordinate showings & obtain feedback
- Input all listing information into MLS and marketing websites and update as needed
- Input all necessary information into client database and transaction management systems
- Help coordinate all client & vendor appreciation events
- Conducting postsale satisfaction surveys, obtaining reviews from clients
- Oversee all aspects of buyer & seller transactions from executed purchase agreement to closing.
- Coordinate title, mortgage loan and appraisal processes.
- Coordinate inspections, assist in negotiations regarding repairs, and coordinate completion of repairs.
- Submit all necessary documentation to office broker for file compliance
- Regularly update & maintain communication with clients, agents, title officer, lender etc.
- Coordinate moving/possession schedules.
- Schedule, coordinate closing process.
- Schedule follow up calls to clients posttransaction and to ask for referrals.
- Assist in the purchasing of any office equipment, marketing materials and any other business supplies
- Manage client database management program & system
Qualifications:
- Strong computer skills
- Strong organizational skills
- Strong interpersonal and communication skills
- Excellent organizational and attention to detail
- Assertive, professional, diplomatic, able to prioritize, and manage multiple tasks
- High degree of adaptability & flexibility
- Strong desire to learn new skills & knowledge
- Excellent work ethic, dependability & dedication to team/company
- Personal desire/value to produce quality work
- Ability to maintain confidentiality
Requirements:
- High School diploma/equivalent
Experience & Training:
- While previous real estate admin experience would be valued, it's not required. Training will be provided in Abbotsford & Langley.
Hours & Compensation:
- Monday to Friday, typically between 9am and 2pm, occasional weekends (remotely)
Job Type:
Part-time
Part-time hours: 25 per week
Pay:
$20.00-$25.00 per hour
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Langley, BC V2Y 2E3: reliably commute or plan to relocate before starting work (required)
Education:
- Secondary School (required)
Experience:
- Administrative experience (preferred)
Shift availability:
- Day Shift (preferred)
Work Location:
In person