Secretary/Receptionist - Scarborough, ON MN W

Job summary

Responsibilities

• Greet customers vendors in person by phone creating a welcoming professional first impression
• Manage multi-line phone system screen calls take messages route inquiries appropriately Schedule customer appointments manage calendars coordinate with shop staff Perform accurate data entry invoicing recordkeeping using QuickBooks Microsoft Office applications Handle basic bookkeeping duties including accounts receivable payable daily logs general office financial tracking Create manage advertisements promotions basic marketing materials for auto shop print online social media as needed Prepare correspondence estimates invoices other shop-related documentation Maintain organized filing systems digital physical ensure accuracy of records through proofreading Provide customer support via phone email in person addressing questions regarding services scheduling billing Assist general clerical duties such as copying scanning document preparation Maintain cleanliness organization of the office reception area sweeping tidying light cleaning as needed Run occasional errands or assist vehicle-related tasks as required

Job description