Project Coordinator City Planning - Toronto, Canada - City of Toronto

City of Toronto

Verified Company

Toronto, Canada

1 week ago

Posted by:

Sophia Lee

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Description

Job ID:

***38023

Job Category:
Policy, Planning & Research

Division & Section:
City Planning, CP Zoning & Committee of Adjustment

Work Location:
City Hall, 100 Queen St. West, 19th floor, East Tower

Job Type & Duration:
Full-time, Temporary (24 months) Vacancy

Salary:
$93,500- $119,274, TM1506, Wage Grade 6.5

Shift Information: 35 hours per week

Affiliation:
Non-Union

Number of Positions Open: 1

Posting Period:
May 11, 2023 to May 25, 2023

The Committee of Adjustment is the most immediate and direct interaction that many Torontonians have with the planning approval process.

The Project Coordinator will report to the Director of Zoning and Committee of Adjustment.

They will support good planning decisions in Toronto's neighbourhoods by leading the unit's efforts to implement and maintain consistent, high-quality and efficient services, business practices, and procedures across the four Committee of Adjustment panels.

Major Responsibilities:

Implements detailed plans and recommends policies/procedures regarding program specific requirements.
Conducts research into assigned areas ensuring that such research takes into account developments within the field, corporate policies and practices, legislation and initiatives by other levels of government.
Provides input into and administers assigned budget, ensuring that expenditures are controlled and maintained within approved budget limitations.
Reviews current development policies, standards and business processes, and identifies information gaps and opportunities for service improvements and more efficient interdivisional coordination.
Recommends and manages consultant's studies as required including the preparation of Terms of Reference and Request for Proposals for approved consultant studies.
Coordinates project activities and provides direction to consultants as required. Monitors work output and ensures results are achieved within specified time frames and on budget.
Coordinates and manages the implementation of identified crossdivisional projects for improvement.
Works with the Director, Zoning & Committee of Adjustment and Deputy Secretary-Treasurers of the Committee of Adjustment to define the scope of projects and develops project work plans and schedules.
Designs action plans for service delivery improvements, operations and practices, and develops strategies/policies/programs and action plans, to achieve approved time frames and technical requirements. Identifies and recommends project options with short/medium and longterm implementation periods.
Establishes and maintains cooperative working relationships among staff of those City Divisions involved in development related issues.
Prepares and implements communication plans and material and training to meet divisional objectives and communications including Enewsletters and Webbased platforms.
Represents Zoning & Committee of Adjustment Director and City Planning Division at meetings with stakeholders.
Designs and implements training and other educational resources for staff and Committee of Adjustment members.
Prepares reports for City Council and its Standing Committees.

Key Qualifications:

Postsecondary education in Planning, Geography, Law, Public Policy, Public Administration, or Project Management, or the approved equivalent combination of education and experience.
Considerable experience leading, coordinating and managing complex assignments to successful completion, including preparation of work plans or deliverables while balancing stakeholder interests.
Considerable experience in preparing effective correspondence, reports, policies and procedural documents for audiences that include stakeholders, and Council or other governing bodies.
Highly developed critical thinking, negotiation, and "problem solving skills."
Demonstrated analytical skills in assessing and reviewing data, standards and services to identify best practices and opportunities for improvements in service delivery.
Knowledge of the planning process, official plan policies, and zoning.
Ability to conduct detailed and/or nonstructured research or analysis with minimum supervision, within tight deadlines.
Highly developed written and oral communication and facilitation skills with the ability to present complex information to a variety of audiences.
Ability to work cooperatively and effectively with others in an interdisciplinary team, and to establish and maintain effective stakeholder relationships.
Strong customer service orientation.

Equity, Diversity and Inclusion

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve.

Learn more about the City's commitment to employment equity.

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