Finance Coordinator, Pgme - Saskatoon, Canada - University of Saskatchewan

University of Saskatchewan
University of Saskatchewan
Verified Company
Saskatoon, Canada

1 month ago

Sophia Lee

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Sophia Lee

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Description

Finance Coordinator, PGME:


Primary Purpose:

Provides high level support to the Associate Dean Postgraduate Medical Education (PGME) relating to the financial aspects of the unit.


Nature of Work:

Reporting to the Associate Dean PGME, the Finance Coordinator is responsible for providing strategic financial leadership for PGME by managing all financial operations of the unit and resident training programs supporting the academic mission and strategic plans of the PGME, College of Medicine (CoM) and University of Saskatchewan.

This includes areas related to IT, contracts, payroll, yearly forecasting and working collaboratively with CoM Finance manager.


Accountabilities:


  • Tracking, monitoring and reporting PGME budget, completing JVs, purchase orders, service income requisitions, cheque requisitions, Concur submissions. Assisting the Manager by compiling data related to budget forecasting and planning.
  • Financial processing of Program Director contracts. This requires close liaison with Departments for payment processing. Working closely with Program directors and guiding them through invoice submission processes. Receiving of invoices. Creating purchase reqs. Receive entry in Unifi. Tracking payments for budget.
  • Monthly processing of resident monetary benefits including data entry for 450 residents on call stipends and data entry and processing of stat holiday pay to meet monthly University payroll deadlines. Accountable for collecting, compiling, and accurately entering payroll data. Creation of payment lists and cheque requisitions. Monthly review of premium payments and submission to Payroll for resident disability and life insurance plans. With regularly changing and new call schedules it is essential to ensure accurate "Call Typing" for each call schedule which requires a strong working knowledge and educating programs on call stipend parameters.
  • Quarterly processing of Administrative resident stipends, confirm stipend payees with each program, and ensure timely submission to payroll. Set up initial payroll for each resident using the University About Us electronic system and process changes to resident status as required. Submission of CMPA (resident malpractice insurance) and CPSS (College of Physicians and Surgeons licensure) yearly payments for residents ensuring coverage is in place.
  • Attending and reporting at weekly PGME team meetings; close liaison and communications with all members of the PGME team is essential. Establish and maintain professional working relationships with various stakeholders and affiliated agencies as well as the College and University community. Assist with special projects as assigned. General Office duties such as filing, mail, ordering supplies. Other duties as assigned.
  • Serve as a resource to students, program directors, program administrative assistants, faculty and staff to assist with their understanding of the terms and conditions of employment and financial benefit entitlements of the PAIRS/RDOS Collective Agreement.
  • Provide necessary background information on documents requiring signature or further decision making. Forecasts and calculations for new call requests.
  • Support for Finance portfolio:
  • Prepare various financial service documents and assist faculty and staff with the University's Concur system including obtaining access, providing support on the submission process and ensuring the University expense guidelines are followed.
  • Address faculty, staff and Resident needs with respect to equipment, supplies and furniture
  • Recognize process deficiencies/more efficient methods within the unit relating to payment processing and make recommendations for change to the PG Manager
  • PCARD holder and reconciliation
  • Additional duties as assigned.

QUALIFICATIONS:


Relevant education in financial areas, such as a university degree in commerce or accounting or related field, or certificate from recognized post-secondary institution in accounting, along with a minimum of three (3) years finance experience in Postgraduate Medical Education with demonstrated excellence in budget and finance management and forecasting of a complex and diverse fund source organization such as a health care or postgraduate education environment.

Awareness of budget and financial issues and constraints in higher education, medical schools along with the unique nature of reporting to both university and Ministry of Health financial organizations.

Experience with physician engagement is an asset.

Proven ability to build relationships and work collaboratively with team members from different areas of expertise.

Strong knowledge of accounting procedures and protocols, budget administration and financial forecasting and reporting, especially in relation to residency training at CoM.

Established capacity to think strategically with expertise in complex financial problem solving, decision making and critical thinking skills, displaying excellent judgement with
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