Senior Buyer - Ajax, Canada - The Corporation of the Town of Ajax

    The Corporation of the Town of Ajax
    The Corporation of the Town of Ajax Ajax, Canada

    1 month ago

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    Full time
    Description

    The Town of Ajax, situated on the northern shore of Lake Ontario, is an innovative municipal sector leader that provides a variety of services to one of the fastest growing communities in Ontario.With over 130,000 residents, Ajax's rich heritage and culturally diverse community make it a great place to work and live.

    Senior Buyer

    Reporting to the Manager of Procurement, the Senior Buyer is accountable for providing guidance, assistance, review and analysis to all operating Departments and Procurement staff, regarding the complete buying function of various commodities and services as well as corporate procurement policies and legislation. The Senior Buyer collaborates with the Manager of Procurement to elevate the profile of the Procurement Section and lead the Town in improving business outcomes and recognizing and implementing efficient business solutions.

    Key Duties

  • Through a centralized procurement function, oversees the development, preparation, issuance, receipt, opening and awarding of competitive bid documents by the utilization of cost effective, efficient processes in a fair, open and transparent competitive bidding environment;
  • Ensures the timely creation and issuance of Bid Opportunities including addenda and receiving, opening, and reporting of Bid results;
  • Investigates and implements more effective, cost-efficient procurement methodologies;
  • Meets with internal Clients to review and recommend best approaches to procure Goods/Services;
  • Provides ethical professional procurement advice, assistance and guidance to all operating Departments;
  • Meets with existing and potential Vendors as required to ensure an inclusive environment and open opportunity to Bid on Town requirements;
  • Responsible for creating, maintaining and updating training manuals;
  • Provides staff and internal client training.
  • Provides procurement analysis of best practices, case law impacts, legislative changes, Council directives, corporate initiatives, strategies and plans resulting in special projects requiring extensive research, analysis, recommendations and implementation of process improvements for Procurement Section and Corporation.

    • Qualifications/Skills

  • University degree in Business Administration or Purchasing and Supply Chain Management or a related field, or a 3-year Community College diploma in a related field plus a professional designation;
  • Minimum six (6) years of relevant experience, ideally in a municipal or broader public sector environment, in all facets of procurement and automated procurement systems, in progressively senior level positions and responsibilities;
  • Holds professionally recognized Procurement designation (Certified Professional Public Buyer [CPPB]; Certified Public Procurement Officer (CPPO); Certified Supply Chain Management Professional [CSCMP]); NIGP The Institute for Public Procurement designation NIGP-CPP.
  • Experience, or training, in supervising, managing and/or coaching staff.
  • Experience in developing and implementing effective procurement policies, procedures, processes, automated systems and various acquisition methods;
  • Experience in providing professional advice, assistance and direction to staff at all levels of the organization;
  • Excellent research, strong analytical and problem solving skills;
  • Experience in coordinating, planning, scheduling, issuing, opening, analyzing and awarding of all Bid types;
  • Experience with developing and monitoring Vendor relationships, including sourcing new vendors/solutions, evaluation, audits, contract management, dispute resolution and contract termination;
  • Expert knowledge in all aspects of Purchase Order systems and eBidding platform(s);
  • Advanced skills in Microsoft Office (Outlook, Word, Excel, PowerPoint; Teams);
  • High level of accuracy and attention to detail required for development and analysis of Bid Documents;
  • Committed to quality customer service and innovation to improve efficiency and reduce costs;
  • Results driven, applying critical thinking to blend technical needs with practical operational requirements;
  • Able to think and interact effectively, tactfully, courteously with all levels of staff and public to build cooperative and collaborative relationships.

    • Nice to Have

  • Completion of Ontario Public Buyer's Association (OPBA) Principles Certificate would be considered an asset;
  • Experience with Construction contracts and strong knowledge of legislation and trade agreements would be considered an asset;
  • Experience in a software upgrade or implementation would be considered an asset.

    • What is Offered to Staff

  • Rate of Pay: $84,238 - $105,298 per year.
  • Hours of Work: This is a non-union position that works 35 hours per week.The hours of work are Monday to Friday from 8:30 a.m. - 4:30 p.m.
  • Benefits: The Town offers full-time staff a comprehensive benefit package with paid sick, vacation and personal leave days; Employee & Family Assistance Program; Health & Wellness Program, Town of Ajax Fitness Centre Combo Membership; plus a defined benefits pension (OMERS pension).
  • Hybrid Work Program: The Town offers a Hybrid Work Program. A flexible work arrangement, including the option to work from home some of the time, is currently a possibility with this position, and can be discussed during the interview process.