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    intermediate secretary - St. John's, Canada - Memorial University

    Memorial University
    Memorial University St. John's, Canada

    2 weeks ago

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    Description

    May 17, 2024

    INTERMEDIATE SECRETARY (BAND LEVEL 4)

    Political Science

    Faculty of Humanities and Social Sciences

    (Permanent Position)

    DUTIES

    • Performing advanced secretarial tasks with initiative, judgment, and confidentiality to support the Head and the Department.
    • Handling in-person, telephone, and email inquiries.
    • Managing the department's filing system, inventory, supplies, and equipment.
    • Scheduling meetings, appointments, and travel arrangements.
    • Taking minutes, coordinating with program Directors, and updating the departmental website.
    • Supporting Promotion, Tenure, Search committees, and coordinating textbook orders.
    • Processing purchase orders, vouchers, grades, and human resources data.
    • Coordinating exam schedules, re-reads, and correspondence with other departments.
    • Assisting faculty, students, and maintaining student files.
    • Reviewing student transcripts and preparing scholarship information.
    • Scheduling department seminar room usage and other related duties as required.

    QUALIFICATIONS

    3-5 years of progressively responsible secretarial experience; completion of a 2-year secretarial program or equivalent. Excellent organizational, written, and oral communication skills. Knowledge of University Policies and Procedures, Microsoft Word, and Banner Student required. Experience with Terminal 4 (T4), Microsoft Office, and Banner Finance would be assets.

    SALARY $49,308 - $57,841 per annum (Non-Bargaining)

    CLOSING DATE June 1, 2024 by 5:00 p.m. NDT

    All qualified candidates are encouraged to apply; preference given to individuals eligible to work in Canada. Memorial University values diversity and employment equity.

    Personal information collected is under Memorial University Act for candidate identification, recruitment, and employment purposes. Successful candidates' information may be shared as legally required.

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