Administrative Assistant - Ottawa, Canada - St-Laurent Academy Inc.

St-Laurent Academy Inc.

Verified Company

Ottawa, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

The Position:

As our school is rapidly growing, we are in need of a strong and efficient

_Administrate Assistant_ to manage the front of the house communications and tasks.

This is a full time, permanent position with vacation time, recognition of all stat holidays and group health benefits (upon completion of set number of days).

Further benefits discussed in job interview and outlined in employment contract.

NOTE:
Applicants must live in Ottawa or the immediate Ottawa area
The role runs from 8:00AM - 4:10PM, Monday to Friday.

Key Responsibilities:

First point of contact for anyone coming into the building parents, building workers, presenters, visitors, etc. This includes watching the security cameras before allowing entrance through our front door security system
Answering phones and triaging the communication between Administration, the school Nurse, Teachers and Families
Morning greetings and interaction with students and families, this includes managing "student lates" on the attendance system (EDSEMBLI) and "late slip" distribution
Supporting the internal communication for field trips and events (announcements and classroom intercom requests), as well as lockdown & firedrill practices.
Administrative tasks as requested and required.

Role Requirements

Bilingual: French & English
Experience working within an educational environment is preferred, however experience managing the front office in a fast paced environment is welcomed.
Technically confident and experienced utilizing Google Suite of Products, Excel, Word, etc.
Ability to flex and balance a variety of competing requests at the same time multitasking is part of this role
Outstanding organizational skills and the ability to prioritize tasks independently
Respecting the confidentiality of all communications and information that comes through this "first stop" position is essential
Positive approach, with the ability to work with a variety of stakeholders.