Assessment Officer - Canada - McGill University

McGill University

Verified Company

Canada

3 weeks ago

Posted by:

Sophia Lee

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Description

Please refer to the

job aid for instructions on how to apply.

Reporting to the Associate Director, UGME (Curriculum Management), and working in close collaboration with the Assistant Dean, UGME, and the UGME Assessment Lead, the Assessment Officer is responsible for the administration, analysis, and reporting of all MDCM Program assessment activities at both the Montreal and Outaouais campuses.

The Assessment Officer is responsible for advising on and developing administrative processes and operational practices related to the delivery and continuous quality improvement of the MDCM Program assessment system.

Primary Responsibilities:
Advising- Serve as an advisor to UGME leadership in prioritizing assessment initiatives, analyzing processes that bear on the delivery of the assessment in the curriculum and its related structures and recommending required actions such as:

Analyzing the impact of proposed changes to the curriculum's assessment program, ensuring that these changes take all information into account (evaluative data, student performance data, etc) before a decision is taken.
Ensuring internal stakeholders have access to student assessment data to facilitate support for students and continuous quality improvement processes.
Ensure that changes to the curriculum's assessment program are delivered in an appropriate format and through an effective channel to all impacted stakeholders.
Maintain up to day knowledge of Medical Council of Canada Objectives and provide an analysis of the impacts of changes on the MDCM Program.
Contribute to the development and implementation of assessment policies and new initiatives that support the MDCM Program's strategic direction.

Assessment Oversight- Represent administrative staff on relevant committees, answer questions and raise concerns regarding the feasibility of proposed changes.

Implement changes arising from committee decisions.- Ensure processes in place to ensure assessment activities align with accreditation standards.- Provide support and back up to Exam Administrators when necessary.- Help to develop and implement assessment policies and new initiatives that support the MDCM Program's strategic direction.- Elicit feedback regarding inconsistencies or other assessment-related issues and seek resolution.

Monitoring and maintaining accuracy of data- Ensure all student assessment data is accurate, and that the portfolio is kept accurate, synchronized, and up to date.

Use available systems and tools to ensure changes are made to the highest level of accuracy.- Help to analyze the student assessment data from both campuses to ensure they are comparable.- Elicit feedback regarding inconsistencies or other assessment-related issues and seek resolution.- Ensure the completeness and accuracy of changes to be made to assessment data in all assessment tools, including the data from both campuses, working closely with colleagues on the Medical Education Systems team, to ensure MDCM program data is up-to-date for reporting purposes.

Reporting- Understand and interpret complex data structures and instructions in order to build assessment data reports to meet requirements set by the MDCM program and accrediting bodies.- Design and execute queries, perform qualitative analysis to ensure that the data corresponds to standards and reflects the actual program.- Contribute to the curriculum data aspects of the University's statutory reporting relationships (e.g. CACMs, etc.), auditing data to support accurate reports.

Management- Supervise a team of employees. Mentor and support employee development.- Answer day-to-day questions, resolve and escalate issues where necessary.- Work with colleagues across campuses to ensure assessment equivalency.

Operational Communications- Main point of contact for assessment matters.- Ensure processes are documented and that SOPs are up to date.- Create reports and disseminate information to relevant stakeholders.- Attend and participate in UGME Information sessions, town halls etc.- Support training at Campus Outaouais as needed.

Other- Contribute to regular accreditation activities for the program, including acting as a contributor for select elements as required.- Additional related responsibilities as assigned.

Other Qualifying Skills and/or Abilities