intermediate clerk stenographer - St. John's, Canada - Memorial University

Description

May 10, 2024

INTERMEDIATE CLERK STENOGRAPHER (BAND LEVEL 2) Registrar's Office, Grenfell Campus

and

Centre for Innovation in Teaching and Learning (CITL)

Memorial University

(Contractual Position to April 30, 2025)

This competition may be used to fill identical positions in this unit within three (3) months of the closing date

All qualified employees are welcome to apply, however preference is given to CUPE members

This competition may be used to fill identical positions in this unit within three (3) months of the closing date

All qualified employees are welcome to apply, however preference is given to CUPE members

DUTIES
The successful candidate will report to the Systems Officer, Registrar's Office, and the Delivery Services Coordinator, Centre for Innovation in Teaching and Learning (CITL).

Within the Registrars' Office, the Intermediate Clerk Stenographer is required to perform moderately difficult and varied clerical work, which involves some independent judgement. Duties include ensuring a positive customer service experience for those engaging with the front counter; typing documents; assisting with various activities related to admissions, registration, final examinations, and convocation; responding to telephone, email, or in person inquiries from students, faculty, staff, and the general public regarding all functions of the Registrar's Office; updating Student Banner records; processing requests for transcripts, waivers, rereads, and confirmation of enrolment; photocopying; filing; and performing other related duties as required.

The Intermediate Clerk will also be responsible for assisting the CITL with the administration of in-person invigilated exams for online courses. Duties include booking rooms; assigning rooms appropriate to the needs of the student or exam; ensuring necessary equipment is set up and available for students with accommodations; recruiting potential invigilators on Grenfell Campus for CITL; receiving or printing exams; distributing exams and related materials to invigilators; sending communication to invigilators, staff, and students; and performing other related duties as required.

This position will work 20 hours per week with the Registrar's Office, Grenfell Campus, and 15 hours per week with the CITL.

QUALIFICATIONS

Experience (1-2 years) in general administrative work; graduation from high school supplemented by diploma in office administration; or any equivalent combination of experience and training. Excellent working knowledge of computers and applications, including MS Office, is required. The ideal candidate will have strong organizational and time management skills; excellent interpersonal, communication, critical thinking, and analytical skills; exceptional customer service and attention to detail; the ability to work independently and as part of a team; and the ability to work effectively under pressure and manage competing priorities.

SALARY $43,119 - $50,582 per annum (CUPE 1615)

CLOSING DATE May 25, 2024 by 5:00 p.m. NDT

All qualified candidates are encouraged to apply; however, p reference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women, people of any sexual orientation, gender identity, or gender expression; Indigenous peoples; visible minorities and racialized people; and people with disabilities.

The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland.

If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities.