Administrator - Moose Jaw - SIEL Human Solutions

    SIEL Human Solutions
    SIEL Human Solutions Moose Jaw

    1 week ago

    Full time $42,000 - $65,000 (CAD) per year *
    Description

    ADMINISTRATOR - Moose Jaw, SK


    South Hill Medical Clinic in Moose Jaw, SK is seeking a Temporary Part-Time Administrator. Reporting to the Office Manager, the Administrator provides administrative leadership, primarily overseeing the South Hill Medical Clinic Innovation Fund Project and Patient Medical Home Development.

    If you have a minimum of 2–3 years administrative experience, preferably in a healthcare or clinic setting, then this job is for you This position is part of a newly developed Innovation Fund between the Saskatchewan Government and medical clinics in Saskatchewan; therefore, this position is temporary until March 31, 2027, with the possibility of extension.

    Responsibilities:


    1. Innovation Fund Account Management & Financial Coordination

    • Manage and oversee SMA-related funds, including allocation, transfer, and reconciliation of funds between SMA, the clinic and the Physicians.
    • Track and record incoming and outgoing SMA disbursements in alignment with funding guidelines.
    • Prepare financial summaries, expense tracking, and reconciliation reports for submission to SMA.
    • Maintain accurate financial documentation, invoices, and receipts for audit and reporting purposes.
    • Liaise with SMA coordinator to address queries and ensure compliance with financial and operational expectations.

    2. Reporting & Data Management

    • Compile, analyse, and submit operational and financial reports to SMA as required.
    • Maintain accurate clinic data systems to support quality improvement and performance reporting.
    • Conduct data analytics to identify trends, gaps, and improvement areas in clinic operations and funding usage.
    • Prepare monthly, quarterly, and annual reports and data summaries for internal and SMA review.

    3. Communication & Liaison

    • Act as the primary communication bridge between SMA, the Clinic Leadership team and the Saskatchewan Health Authority as needed.
    • Ensure timely and clear communication regarding reporting deadlines, funding updates, and administrative requirements.
    • Collaborate with clinic leadership to implement new SMA programs, funding changes, and reporting processes.
    • Draft and manage all correspondence, paperwork, and documentation required by SMA.

    4. Administrative Operations

    • Assist with daily administrative tasks such as mail, document filing systems, scheduling, inventory tracking, and office supply management as needed.
    • Maintain accurate patient and physician records in compliance with privacy regulations as needed.
    • Support recruitment and onboarding activities for clinic staff as needed.
    • Ensure adherence to clinic policies, procedures, and operational standards.
    • Draft Agendas and take meeting minutes as required.

    5. Billing & Financial Support (Asset)

    • Assist with medical billing and submission of claims to health authorities and insurers.
    • Assist with monitoring claim rejections, corrections, and resubmissions.
    • Support physicians and staff in understanding billing procedures and ensuring compliance.

    Qualifications:

    • Diploma or Bachelors degree in Business Administration, Healthcare Administration, Accounting, or a related field.
    • Minimum 2–3 years of administrative experience, preferably in a healthcare or clinic setting.
    • Experience in accounting, reconciliation, and data reporting is required.
    • Familiarity with SMA programs, funding structures, or healthcare grant reporting is an asset.
    • Knowledge of medical billing systems (e.g., EMR, billing software) is an advantage.
    • Knowledge/experience with Quality Improvement work is an advantage.
    • Strong computer skills: MS Excel, Word, and database management.
    • Excellent communication, organizational, and analytical skills.

    If you are looking to pursue a career with a clinic that improves patient access and quality care through team-based support, then this position is for you

    We appreciate your interest, but please note that we will only be contacting successful applicants who are authorized to work in Canada.


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    * This salary range is an estimation made by beBee
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