Administrative Assistant - Toronto, Canada - CT Corporation

CT Corporation

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

What you'll do

The Administrative Assistant will provide administrative, managerial, and organizational assistance to the Vice President Head Architect & IT Practices, the Vice President Store Technology, the Associate Vice President Enterprise Services, the Associate Vice President IT Practices, the Associate Vice President Triangle Delivery, and other senior leaders as necessary, as well as provide administrative support to the teams.

The position demands a high degree of good judgment and an ability to maintain confidentiality on highly sensitive matters.

The incumbent must have a proven track record in an administrative capacity working both independently and in a team environment.

The Administrative Assistant is an autonomous worker who completes deadlines on their own accord.

The incumbent must be able to demonstrate a high degree of flexibility and thrive in a fast-paced environment while maintaining accuracy and reliability of work performed.

Assist the Vice Presidents and Associate Vice Presidents to effectively manage workload and time
Act as the key contact for clear communication and understanding of information with internal/external clients, while providing reliable and timely resolution to inquiries
Screen all incoming mail, and handle/pass onto suitable personnel when required, prioritizing the remainder for the Vice President and Associate Vice Presidents
Coordinate time, travel, meetings, material to ensure the Vice President and Associate Vice Presidents operate efficiently and effectively
Coordinate and assemble presentation material for monthly Executive business reviews
Assist the teams with planning meetings and arranging room bookings
Manage the Vice President and Associate Vice President's calendars ensuring time is managed well
Prepare and submit expenses for reimbursement
Prepare and submit electronically, payroll for the department
Prepare various correspondence in a variety of formats including letters, presentations, reports and special projects
Gather information/research assignments as required
Manage the process of onboarding new team members within ServiceNow system, and within their designated space
Assist and coordinate staff moves
Provide technical support whenever needed by the team (i.e. cell phone synchronization, computer equipment and phone equipment)
Maintain filing system and master filing list for the purpose of ensuring easy access to all documents
Backup support to other departmental Administrative personnel as required
Able to work overtime at peak times
Other duties or special projects as required

What you bring

Minimum of 3+ years' experience in an Administrative Assistant role supporting at the Director level; Experience supporting an event planning, marketing or communications team a definite plus.
Technically savvy with advanced proficiency with

Microsoft Office:
PowerPoint, Outlook, Word, and Excel; strong presentation building skills a definite asset

Strong initiative, positive energy and ability to exercise sound judgement and discretion.
Well organized, able to prioritize and manage multiple tasks simultaneously.
Proactive with the ability to recognize how to increase the effectiveness of the VP, without specific direction
Thrives in a fastpaced, high energy, high volume changing work environment.
Good sense of humour and able to "go with the flow" attitude.

Hybrid
We value flexibility.

We have adopted a hybrid work model whereby employees use a combination of working in office and virtually in service of outcomes.

Each leader is empowered to decide what work is best achieved in person based on the unique needs of their team.

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About Us
Canadian Tire Corporation, Limited ("CTC") is one of Canada's most admired and trusted companies. With more than 90 Owned Brands, 1,700 retail locations, financial services, exemplary e-commerce capabilities, and exciting market-leading merchandising strategies.

We dream big and work as one to innovate with purpose for our customers at every level of our business, investing in new technologies and products, and doubling down on top talent to drive the company forward.

We offer competitive salaries and wages to CTC employees, as well as store discounts, supported learning through our Triangle Learning Academy, Canadian Tire Profit Sharing, and retirement and savings programs for eligible employees.

As part of our enhanced flex benefits program, we offer mental health benefits in the amount of $5,000 per year for benefits-eligible employees and their families, including total well-being, and mental health tools and resources for all employees.

Join us in helping to make life in Canada better through living and working our Core Values:

we are innovators and entrepreneurs at our core, outcomes drive us, inclusion is a must, we are stronger together and we take personal responsibility.

It is an especially exciting time to join C