Executive Assistant/office Manager - Vaughan, Canada - DM Lyons Consulting

DM Lyons Consulting

Verified Company

Vaughan, Canada

4 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Our client in Vaughan is looking for a full-time, organized, and self-motivated individual to provide support to

the President & CEO, as well as manage the day-to-day operations of the head office along with administrative

supervision and support for the reception desk.

This position will include a wide variety of duties with a high level of confidentiality and a comprehensive

knowledge and understanding of the company's structure and communication flow. Key attributes will include

the ability to act as a point of contact among executives, employees, clients and other external partners,

maintain schedules and flow of information, organizing events and travel, preparation of internal and external

communications, internal minutes, and ensure all company priorities are aligned.

Primary Responsibilities and Skills:

Work experience as an Executive Assistant, Personal Assistant, or similar role.
Work directly with the President & CEO to support all aspects of their daily work routine.
Facilitate communication to President & CEO from team managers and staff.
Manage office tasks related to head office service contracts for waste management and cleaning, as well

as ordering supplies and keeping inventory.

Manage reception duties, as well as preparing boardrooms for meetings and greeting guests upon

arrival.

Attend and prepare all necessary minutes, agendas and packages for meetings as required
Schedule meetings, travel arrangements and conferences, as required
Troubleshoot or escalate office administration issues
Coordinate special events and projects as required
Other additional and/or alternative duties as assigned from time to time, including supporting other

departments or Executives as needed.

Good interpersonal, social and communication skills, as well as being team oriented.
Discretion and confidentiality
Exceptional listening skills and ability to carry out directions in a timely and priority manner
Outstanding time management and organizational skills, including punctuality
Motivated to work independently with mínimal supervision
Selfdirected, resourceful, innovative, and proactive
Present a professional attitude and appearance
Accurate proofreading skills, with knowledge of business English, spelling, and punctuation

Education/Knowledge:

Postsecondary diploma, administrative certificate. Secretarial training is an asset.
Minimum of five (5) years administrative experience
Working knowledge of Microsoft Office Suite including Word (with proficiency in mail merge), Excel and

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