Receptionist/administrative Assistant - Edmonton, Canada - Mobile Augers & Research Ltd.

Mobile Augers & Research Ltd.

Verified Company

Edmonton, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Are you a detail-oriented multitasker with a warm and friendly demeanor? Do you thrive in a fast-paced environment where no two days are the same? If so, we want to hear from you We are seeking a great team member for a 10-month position.

Main Duties

Reception:

Answer and direct phone calls following standard operating procedures (S.O.P.).
Provide general support to visitors with a welcoming attitude.
Manage our phone system (Telus Business Connect) efficiently.
Keep employee phone lists updated and distributed as needed.
Sort and distribute incoming mail promptly.
Arrange travel and hotel accommodations for staff members.
Schedule regular maintenance for office equipment and maintain records.
Monitor and request funds for postage meter usage.
Place weekly orders for office supplies according to S.O.P.
Manage Edmonton employees coveralls efficiently.
Scan and save documents on the server for easy access.
Maintain the "Employee time off" calendar accurately.
Undertake any other duties assigned from time to time.

Time Entry:

Enter and verify time sheet information daily following S.O.P.
Ensure accuracy of all entries at the end of each pay period.
File daily time sheets promptly and organize them into employee folders postbiweekly payroll processing.
Keep track of employees' sick days as per company policy.

Accounting:

Reconcile hotel bills and enter invoices into the system following S.O.P.
Assist customers with credit card payments when necessary.
Support fixed assets management, including registration renewals.
Provide assistance in various operational areas as requested by the controller.

Skills Required:

Warm and friendly personality, capable of adapting to different personality styles.
Ability to thrive in a fastpaced, multitasking environment.
Detailoriented with a quick learning curve.
Strong organizational skills with the ability to selfmanage responsibilities.
Excellent followup and tracking capabilities.
Absolute commitment to confidentiality.
Professional presentation in both appearance and conduct.
Team player with a knack for offering innovative solutions.
Proficient in processing transactions daily, ensuring accuracy and compliance with company policies and procedures.
Willingness to take on additional duties or projects assigned by management.