Administrative Assistant Iii - Airdrie, Canada - Rocky View Schools
Description
Company Overview
As a rapidly growing school division in Alberta, RVS supports the educational needs of more than 27,000 students from Kindergarten to Grade 12 in 53 schools to ensure they learn, belong and succeed.
Rocky View Schools (RVS) is located on the traditional territories of the Blackfoot Confederacy including the Siksika, Kainai, Piikani Nations; the Tsuut'ina Nation; the Stoney-Nakoda, including the Chiniki, Bearspaw and Wesley Nations; and the Métis Nation of Alberta Region 3.
Responsibilities Include
Provides informal leadership to other department administrative assistants to coordinate
workflow, including providing training and coaching as required
Supports the Department Manager/Supervisor in all areas of financial duties such as tracking
department budgets, running financial reports, and purchase requisitions
Acts as liaison between various departments at the Education Centre, schools, and the community
Assists/ guides all internal and external clients with locating information regarding services
provided by RVS specific to the department
Provides excellent service to staff, students, and the public, including answering and directing
phone calls in a courteous and professional manner
Schedules appointments, books meeting rooms and communicates with participants in a timely
manner as required
Creates a variety of written documents in a professional manner as required
Schedules appointments, books meeting rooms, and communicates with participants in a
timely manner as required
Assists with training and orientation of new staff
Maintains accurate employee records using various data management programs in a
confidential manner
Runs reports, completes audits, and ensures accuracy of information entered in the databases
used by the department
Education/Experience
Certificate or diploma in office management, business administration, or a related field
Three or more years' experience in an administrative assistant role in an office environment
Minimum 2 years' previous experience with basic accounting/bookkeeping
Previous experience within a school division and/or with Student Information Records
Systems is considered an asset
An equivalent combination of Education and Experience may be considered
Knowledge and Skills:
Outstanding communication and customer service skills
Highly effective organizational and prioritization skills
Demonstrated ability to deal with a variety of complex and sensitive issues professionally
and in a timely manner
Ability to successfully work in a team environment as well as independently with mínimal
supervision
Ability to think critically and deal with changing priorities in a fast-paced environment
Rocky View Schools Benefits
3 weeks Vacation
11 Earned Days
Hybrid (one day a week, working remotely) with supervisor approval
Flex Benefits Plan (Extended Health, Dental Benefits, Wellness/Health Care Spending Account(s), Tax Free Savings Account and Registered Retirement Savings Plan
Defined Benefit Pension Plan
Professional development and training opportunities
Free parking
Pre-employment Requirements
Open to:
Internal and External applicants
Salary:
$ $32.53 per hour
How to Apply
Quote Job Code#
Closing Date:
On or before July 24, 2023 by 4:30 pm
Rocky View Schools
Human Resources
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