Executive Assistant - Squamish
2 days ago
Job description
Executive Assistant30-35/hour
Squamish, BC
About Atwell Talent
Atwell Talent is a National Recruitment Agency that specializes in connecting top talent with exceptional companies across Canada. We focus on permanent recruitment offering full-cycle support from the first hello to the final handshake.
Our mission is simple:
to make hiring feel less like a chore and more like a game-changer.
With our expertise in recruitment and a knack for finding those hidden gems, we aim to elevate your recruitment experience and help you build teams that thrive.
Whether you're an employer looking to grow your dream team or a candidate ready for the next chapter, we're here to make it happen.
About our clientOur client is a design-build construction company that believes in building better. Based in Squamish, BC, they have a passion for energy-efficient construction and major home renovations.
Our client is looking for an Executive Assistant to support the President.
The goal for this role is to mold this candidate into a sales professional so must have an interest in a sales career long term.
Responsibilities:
Our client is seeking an Executive Assistant to support the President, with the long-term objective of developing this individual into a sales-focused role.
Calendar & Time Management
Manage and optimize executive calendar, including internal, external, and site meetings
Schedule meetings and ensure all follow-up actions and deliverables are captured, prioritized, and tracked
Prepare daily and weekly agendas based on key priorities and to-do lists
Proactively schedule time for site visits and strategic initiatives that may otherwise be deprioritized
Email & Communication Management
Monitor and manage incoming emails; filter, prioritize, organize, and respond as appropriate
Draft and send emails on behalf of the executive or EA inbox
Ensure high-priority communications are actioned in a timely manner
Maintain and clean contact databases and address books
Administrative & Documentation Support
Input and track sales and marketing leads within the executive dashboard, including follow-ups and communications
Support marketing initiatives by reviewing content, coordinating approvals, scheduling photographers, and assisting with posting
Take meeting minutes, summarize key outcomes, and distribute notes to internal and external stakeholders
Prepare agendas for leadership meetings, including management and company-wide meetings
Assist with internal team administration, including filing performance reviews and supporting internal communications
Support tax preparation, investment tracking, benefits administration, and receipt management
Collect, organize, and submit receipts to bookkeeping in a timely manner
Prepare internal reports, including monthly profitability reporting, ensuring sensitive payroll data is removed prior to distribution
Phone & Voicemail Management
Screen voicemails, identify priority calls, and schedule follow-ups accordingly
Sales & Client Support
Support sales efforts by tracking client communications, commitments, and follow-through
Ensure action items from sales meetings are completed and documented
Manage incoming leads, including sending intake forms and coordinating initial meetings
Maintain consistent, professional communication with prospective clients
Gain exposure to sales processes with the opportunity to grow into a Sales Assistant or Sales Manager role over time
Additional Business Support
Provide administrative support for an expanding marina business under the company umbrella
Assist with administrative and intake tasks related to the development business, including screening inbound real estate opportunities based on predefined criteria
Take on additional administrative tasks as needed to support other team members and overall business operations
Qualifications:
- 1+ years of experience in an Executive Assistant, Administrative Assistant, Operations Coordinator, or Sales Support role
- Exposure to sales operations, client coordination, or professional services preferred
- Strong calendar, email, and task management skills with exceptional attention to detail
- Excellent written and verbal communication; able to draft professional correspondence independently
- High level of organization with the ability to manage multiple priorities and shifting deadlines
- Sound judgment and discretion when handling confidential and sensitive information
- Proactive, self-directed, and comfortable anticipating needs
- Professional, polished, and confident interacting with clients and stakeholders
- Ability to filter information, assess urgency, and make recommendations
- Interest in learning sales processes and business operations
- Desire to grow into expanded responsibilities over time (e.g., sales operations or management support)
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