Program Administrative Clerk - Ottawa, Canada - City of Ottawa

City of Ottawa

Verified Company

Ottawa, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Requisition ID: 8181

Department:
Community & Social Services Dept.

Service:
Housing Services

Branch:
Housing Assistance Branch

Employment Type: 1 Full-time Temporary - Up to 1 year
Work Hours: 35.00 /hours per week

Affiliation:
CUPE 503 Inside/Outside

Salary Information:
$55, $64,966.72 annually (2023 rates of pay)

Location: 100 Constellation, Nepean

City:
Ottawa, ON

Job Category:
Community and Social Services

Application Close: 25/07/2023

JOB SUMMARY:

You are responsible for providing clerical and administrative support to the assigned program staff by performing word processing/typing, data entry, and filing activities; researching information pertaining to program documents; liaising with internal staff, external stakeholders, and members of the public; scheduling meetings and public consultation sessions; responding to inquiries and complaints; and assisting in the gathering, compiling and presentation of material to various stakeholders.

EDUCATION AND EXPERIENCE:

Completion of Grade 12

Minimum of 3 years of experience

KNOWLEDGE:

The general organization and activities of the specific program/unit/branch/department
Corporate, departmental and branch policies and procedures
Office practices and procedures
Corporate Records Management system
Departmental/branch specific programs and initiatives
Knowledge of applicable health and safety legislation, including the rights and duties of workers.

COMPETENCIES, SKILLS AND ABILITIES:

Effectively communicate information to staff/public, both verbally and in written form
Maintains strong interpersonal relations with staff, residents and visitors
Display good judgement and discretion
Organize work efficiently and able to handle several assignments simultaneously
Work under pressure
Work independently and with a minimum of supervision
Type 50 words a minute
Complete work assignments within deadlines
Tact and discretion
Awareness of and sensitivity to program specific targets/population needs
Initiative and reliability
Excellent interpersonal skills

WHAT YOU NEED TO KNOW

You may initially be paid 95% of your starting rate of pay, in accordance with the collective agreement.
Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements.
Please save a copy of the job poster. Once the closing date has passed, it will no longer be available.

The City of Ottawa provides accommodation during all parts of the hiring process, upon request, to applicants with disabilities. If contacted to proceed to the selection process, please advise us if you require any accommodation.

Accessible formats and communication supports are available upon request. Please contact the HR Service Centre at , extension 47411.