Program Administrative Assistant - Mississauga, Canada - Trillium Health Partners

Trillium Health Partners

Verified Company

Mississauga, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job Description:

Position:
Program Administrative Assistant

File#:

Status:
Permanent Full-Time

Role Level:
Admin Clerical (AC06) $27.85-$34.85

Dept/Health Program:
Primary Care, Rehab, Complex Continuing Care & Seniors' Services

Site:
Mississauga Hospital

Internal Posted:
May 12, 2023

Internal Deadline:

Ma

y

19, 2023
Trillium Health Partners (THP) is one of the largest community-based acute care facilities in Canada.

Comprised of the Credit Valley Hospital, the Mississauga Hospital and the Queensway Health Centre, Trillium Health Partners serves the growing and diverse populations of Mississauga, West Toronto and surrounding communities and is a teaching hospital affiliated with the University of Toronto.

Our Mission
:
A New Kind of Health Care for a Healthier Community

When we set out to build our vision and future, we connected with our community - patients, families, visitors, physicians, staff and volunteers.

The foundational goals of our new strategic plan - quality, access and sustainability - anchor everything we do.

Our mission for a new kind of health care is built on an inter-connected system of care organized around patients - inside and outside the hospital.

At THP, we are relentless in providing high quality, compassionate care to our communities and take great pride in fostering an inclusive and accessible environment and we are all accountable for contributing to a healthy, safe and respectful environment for healing and promoting excellence in patient care though advancing patient and staff safety.

If you are passionate about what you do, motivated to improve the health of the community, committed to excellence, quality and patient safety we would like you to join our Better Together team

Position Summary:

A high achieving, self-motivated individual with exceptional organizational skills and demonstrated commitment to customer service will excel in this position.

You must possess the ability to work in a fast-paced and constantly changing environment and be able to disseminate complex information in order to maintain effective working relationships with the Program Director and Program Chief/Medical Director.

You are proactive, dynamic and able to anticipate the needs of those you support without waiting for instruction.

As a member of this incredible team you are an energizing person, not only with your work, but also your work ethic and style.

You are flexible and think beyond your role or portfolio, to ensure the success of the program and those you work with.

Key Qualifications:

Grade 12 education combined with 2 years of community college secretarial and/or equivalent workrelated experience providing office and clinical administration services including correspondence preparation, mail delivery, file management, minute taking, typing and distribution of agendas and minutes, office supply maintenance.
Previous experience working as a Program Administrative Assistant in a hospital setting preferred
Priority in coordinating schedules of two leaders to ensure alignment and shared accountability
Advanced technical skills in Windows, MS Word, PowerPoint, Outlook, Excel, MS Project, videoconference and teleconference set up, and medical terminology knowledge
Ability to manage multiple calendar activities, including booking meetings with internal and external stakeholders, planning and coordinating special events, and assisting with travel arrangements for the Medical Director and Program Director
Experience and ability in minutetaking, dictation and transcription; welldeveloped keyboarding skills (50 w.p.m. minimumaccuracy)
Proven abilities in general accounting support such as processing and tracking invoices, AP/AR expense requisitions and other fundamental transactions
Previous experience with organizing meetings, education events, etc. and the maintenance of accurate attendance records for CME accredited events.
Strong organizational skills with the ability to prioritize tasks
High accuracy and attention to detail when performing a wide variety of tasks
Selfdirected individual who can work independently with mínimal supervision and can anticipate the needs of the program leaders
Must be willing to travel across sites as needed

Key Tasks:

Calendar management
Coordination of Rounds (create posters, book rooms, logistics set up) and On Call schedules
Coordination of multiple monthly program meetings (including tracking action items and agenda items)
Take detailed meeting notes and create sussinct minutes multiple monthly meetings
Coordinate nonOHIP based remuneration for Program Physicians (i.e. Sessionals, HOCC, Stipends, etc.) by tracking and responding to monthly invoices from multiple MDs to ensure the highest level of accountability

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