Scheudler - Kitchener, Canada - Extendicare Canada Inc.

Extendicare Canada Inc.

Verified Company

Kitchener, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Full time

Description

Description

Reporting to the Director of Care or Director of Health and Wellness, the Scheduling or Staffing Clerk is responsible for a variety of clerical / administrative functions, focusing on the timely creation and maintenance of staffing schedules.

Key Responsibilities

To prepare, post and maintain the daily nursing schedule, including making calls to staff;
To provide backup to Office Staff by answering incoming telephone calls, take and relay messages;
To greet visitors and directs them as appropriate;
To perform filing assignments for the Director of Care or Director of Health and Wellness;
To input changes to the staff schedules daily and present them to Director of Care or Director of Health and Wellness for approval;
To perform various clerical duties and prepare reports as required;
To maintain or assist in maintenance of resident records and files;
To ensure resident satisfaction and continuous quality improvement initiatives are promoted;
To prepare and post the Nursing Department schedules as per contracts;
To contact staff for available shifts;
To answer absentee calls, identify replacement staff, and track and record all occurrences;
To interact with agencies, & maintain statistics of staff replacement;
To prepare daily assignment sheets and record daily nursing hours;
To maintain records of hirings, terminations, leave of absences, term positions, etc;
To maintain a current & detailed list of seniority/staff preferences for assignments;
To prepare and post schedules with sufficient time for staff to view as per applicable contract;
To post vacant positions;
To award positions for Nursing department according to contract, in conjunction with Director of Care or Director of Health and Wellness;
To interpret collective agreement for clarification purposes;
To maintain record of Resident Census Change/Transfer;
To collect and submit monthly Transportation costs for Office manager to submit for payment;
To prepare Health Record for new admissions;
To complete Admission/Separation forms for submission to appropriate party;
To act as PHIA Privacy Officer in conjunction with the Social Worker;
To promote a culture of safety in the work environment by adhering to the Workplace Safety and Health Program;
To work in a position of trust with vulnerable adults (residents);
To uphold and promote the organization's values and philosophy relating particularly to ethics, morality, and integrity as set out in Revera's Code of Conduct;
To complete other duties as assigned.

Qualifications:

Health Care Aide certificate
Basic clerical/administrative skills
Pleasant telephone manner with strong customer service skills
Demonstration of tact, diplomacy and confidentiality
Excellent organizational and communication skills
To complete all other tasks as assigned.
Must provide a complete and current (within six months) Vulnerable Sector Check (including a Criminal Background Check) or be willing to obtain one.