Administrative Officer, Études Et Affaires - Greater Sudbury, Canada - Laurentian University

Laurentian University

Verified Company

Greater Sudbury, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Skip to main content
-
Students:

-
Faculty & Staff:

-
Alumni:

-
Library:

-
Parents & Counselors

Are you ok?

Search

Donate

Français

Academics

»
-
Undergraduate Programs
-
Graduate Programs
-
Admissions
-
Fees & Financing
-
International
-
Laurentian Online
-
Transcripts
-
Important Dates
-
Courses

Services

»
-
Academic Support
-
Athletics
-
Career and Employment
-
Campus Recreation
-
Campus Services
-
Campus Safety
-
Student Life Services
-
Counselling
-
Wellness Support Services
-
Helpful Contacts
-
myLaurentian Hub

Research

»
-
Research Centres
-
Research Chairs
-
Funding Opportunities
-
Highlights
-
Our People
-
Strategic Research Plan
-
Animal Care and Lab-Bio Safety
-
CRCEF Program and EDI Strategy
-
Equity, Diversity and Inclusion
-
Ethics
-
Intellectual Property & Commercialization
-
Jim Fielding Innovation Space
-
Partnerships
-
Perdue Central Analytical Facility
-
ROMEO
-
Research Data Management
-
Research Support Fund

About

»
-
News
-
Faculties
-
Careers
-
Business Services
-
Governance & Leadership
-
Facts & Figures
-
Francophone Affairs
-
Indigenous Programs
-
Policies & Accountability
-
Contact Us
-
Campus Maps
-
About Us
-
Awards
-
Benefits
-
Convocation
-
Events
-
Our Stories
-
Programs
-
Stay Connected
-
Hours of Operation
-
Orientation
You are now in the main content area

Home > Career Opportunity

Administrative Officer, Études et affaires francophones:

Required Position:

Full-Time Appointment

Responsibilities:

The Administrative Officer will also assist and support the Managers of Francophone Affairs with a wide variety of daily, monthly and annual administrative tasks, including but not limited to:
Providing complete confidential administrative support to the Office of Francophone Affairs (OFA) to:

Prepare and update documents, financial reports, business plans and tri annual reports;
Prepare, design, revise, proofread and ensure quality control of various documents (timecards, reports, letters, presentations, forms, tables, graphics);
Organize and take part in internal and external meetings, book rooms and write meeting minutes; prepare, produce and distribute documents, agendas and minutes;
Collect and compile data and information;
Receive, verify and forward invoices, authorization requests, reimbursement forms and purchase orders;
Maintain a record of expenditures, and perform reconciliations and monthly filing;
Make reservations for OFA staff for meetings or business travel;
Receive and respond to requests for information, and greet and direct visitors;
Establish and maintain an effective filing system;
Establish and update databases related to partner contact information, working groups,committees and other distribution lists as well as inventories of equipment, tools and promotional items;
Collaborate with the OFA team for the logistics of meetings, conferences, receptions, special events and various other OFA activities;
Work in collaboration with Laurentian University support staff;
Other duties as assigned.

Qualifications:

Two (2) years of postsecondary education (or equivalent combination of education and experience), including training in business administration or project management;
Two (2) to five (5) years of related experience at an administrative assistant level;
Advanced literacy skills to provide adequate Frenchlanguage support to the OFA;
Experience in office administration, and secretarial skills;
Reporting, bookkeeping and database skills;
Strong computer literacy skills (Google Suite, Microsoft Suite,Adobe, Zoom, and knowledge on social media);
Numeracy skills (fundamental accounting knowledge to track expenses and manage budgets);
Excellent aptitude for teamwork;
Ability to work independently, respect tight deadlines and manage priorities while working on several projects;
Excellent communication, interpersonal, networking, collaboration and problemsolving skills;
Excellent organizational skills, initiative, tact and discretion;
Ability to work fluently, oral and written, in both official languages, French and English.

The official University hours of operation shall be from 9:00 a.m. to 4:30 p.m., Monday through Friday, during, and including, the months from September to April, and from 8:30 a.m.

to 4:00 p.m Monday through Friday during and including May to August., amounting to thirty-three and three-quarter hours per week.

Applications will only be accepted through
our online form.

Position No.
L4046-05
-
Salary
$ $37.69 per hour
-
Competition ends
Tuesday, April 16th 20