Office Manager - Greater Toronto Area, Canada - Eldercare Consulting Inc.

Description

Job Description - Office Manager - Retirement Residence
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Reports to:_ General Manager

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Qualifications:_

• Previous employment in a health care/hospitality setting an asset.
• Demonstrated understanding of/empathy for the needs of seniors.
• Must have a total understanding of bookkeeping practices and sufficient accounting knowledge to determine proper entries, prepare financial reports and statements, and conduct reviews as required.
• Demonstrated experience in managing a budget.

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Job Requirements:_

• Police Record Check (as per RHA), including VSC
• TB Testing

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Physical Demands:_

• Sitting for extended periods at a desk for computer/typing work.
• Standing for extended periods of time.
• Walking short distances and up/down staircases.
• Typing and/or use of a computer keyboard proficiently.
• Pulling/pushing/lifting to open and/or relocate binders, carts, etc. up to 10lbs.
• Reading/seeing documentation both in paper format and on a computer screen for extended periods of time.
• Hearing differences in phone ring tones and/or in fire system horns or alerts for emergency response purposes.
• Speaking/communicating in front of audiences and with individuals.

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Responsibilities:_

• Maintain accounting records for all invoices, deposits, rent and service fee collections, etc., as set out in the administrative policy and procedure.
• Perform payroll duties necessary for the calculation of accurate wages and salaries of all staff.
• Maintain confidentiality of all financial, personnel and resident data.
• Assist with human resources including onboarding, training, personnel file maintenance, etc.
• Be knowledgeable of and practice residence's fire and safety programs.

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Job Description

• Accounting:_
• Post and balance subsidiary ledger(s) such as accounts payable or receivable.
• Examine and code invoices or vouchers for proper accounting distribution.
• Assist in preparing budget, income and expenditure reports.
• Prepare all resident billings. Handle payments and all queries concerning billings from residents and/or their families.
• Maintain resident trust accounts in accordance with legislative requirements, if applicable.
• Prepare bank deposits. Handle and balance petty cash for the residence.

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Job Description

• Payroll:_
• Calculate and prepare payroll (and/or prepare payroll data for machine processing) including deductions and taxes, against tight deadlines. Identify pay anomalies from familiarity with residence's practice and obtain resolution from appropriate authorities.
• Maintain knowledge of various pay rates, conditions of collective agreement(s), overtime and sick pay arrangements, holiday pay, etc.
• Process and forward payments withheld for taxes, union dues, employee benefits, etc. Administer benefits.
• Answer routine questions and explain deductions or provide other information to employees or employees' supervisors.

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Job Description:
Risk Management and General Safety_

• Partners with community team to ensure community is in compliance with Occupational Health and Safety requirements and promotion of Risk Management programs and/or policies; adherence to safety rules and regulations.
• Practices safety procedures at all times including Personal Protective Equipment (PPE), fire safety procedures including extinguishers (as applicable), SDSs (Safety Data Sheets) and Lockout Tagout procedures.
• Reports all accidents/incidents immediately.
• Reports all unsafe and hazardous conditions/equipment immediately.
• Complies with all infection control techniques, placement of biohazard containers and removal techniques, procedures and policies.
• Participates in Fire Safety and Mock Disaster procedures.

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Job Description:
General_

Perform all other job duties as assigned

Refer and adhere to all policies and procedures as they are in effect.


Job Types:
Full-time, Part-time, Permanent

Part-time hours: 20 per week


Benefits:

• Dental care
• Employee assistance program
• Extended health care
• Onsite parking
• Paid time off

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Greater Toronto Area, ON: reliably commute or plan to relocate before starting work (required)

Work Location:
In person