Admin Assistant Physician - Toronto, Canada - St. Michael's Hospital

St. Michael's Hospital

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

The Administrative Assistant - Physician formally reports to the Clinical Leader Manager (CLM) while providing day-to-day clinical and administrative support to a physician, or group of physicians.

The Administrative Assistant - Physician coordinates daily activities of the physician's office/clinic and ensures smooth functioning of the physician's practice, while providing professional and caring service to the patients.

DUTIES & RESPONSIBILITIES:

Organizing physician's schedule
Answering, screening, and transferring phone calls
Maintaining patient confidentiality
Creating and maintaining an efficient filing system for research and administrative matters
Maintaining an updated database of appointments, diagnoses, and disposition decisions
Typing and providing assistance with the preparation of research documents, teaching materials for seminars/lectures, grant proposals/publications, and presentation materials
Overseeing of accounts receivable and payable functions for physicians
Managing research accounts
Providing basic office management and organization, maintaining an updated inventory or supplies and equipment
Booking travel and hotel arrangements, meeting rooms, and catering as required
Accurate transcription for correspondence for physician's office could include dicta typing

QUALIFICATIONS:

Responsible, efficient, personable, and motivated individual who is a graduate of a recognized Medical Administration program, or equivalent experience
Successful completion of a Medical Terminology certificate
Proficient computer skills with advanced knowledge of Word, Excel, Adobe, and PowerPoint
Excellent interpersonal and communication skills, with an ability to clarify priorities amongst CLM and physician(s)
Professional and consistent customer service skills