Accounts Administrator - Montréal, Canada - McGill University

McGill University

Verified Company

Montréal, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Please refer to the

job aid for instructions on how to apply.

Position Summary:
Under the direction of the immediate supervisor, administers accounts. Acts as resource person and resolves problems. Processes or monitors the processing of financial, accounting and payroll transactions.

Examines, analyses and reconciles accounting and financial records as well as documents such as bank statements, expenditures, budgets, loans, and others.

Ensures accuracy and compliance with University, government and granting agency guidelines, as well as accounting, reporting and payroll policies and procedures.

Performs various administrative tasks according to the needs of the unit.

Major Duties and Responsibilities:

Administers accounts. Acts as resource person and resolves problems. Prepares journal and ledger entries. Processes or monitors the processing of financial and accounting transactions. Examines and analyses accounting and financial records and documents such as bank statements, expenditures, budgets, loans and others.
Ensures accuracy and compliance with University, government and granting agency guidelines, tax laws as well as accounting, reporting and payroll policies and procedures. Maintains uptodate knowledge of these matters and gives explanations to researchers, staff and agencies.
Sets up accounts, subaccounts, and budgets. Approves expenditures, receives funds and processes deposits. Compiles and prepares material to be sent to bank. Reviews, verifies and processes expense reports, requisitions, claims, advances, savings bonds, invoicing and charges.
Monitors loans. Follows up on missing payments. Advises on and arranges payment schedules.
Monitors and reconciles various accounts, statements, and reports. Identifies and analyses discrepancies and errors. Makes corrections, processes adjustments and follows up on problems. Audits outstanding items.
Verifies the completeness and accuracy of documentation.
Prepares schedules, reports and financial statements. Makes recommendations on budget allocations. Supplies information and documentation to auditors.
Maintains computerized information systems and participates in their implementation and development to improve efficiency within the unit. Liaises with computer resource persons as required. Sets up and maintains databases and spreadsheets. Enters data and updates information.
Performs various administrative and clerical tasks according to the needs of the unit. Prepares correspondence related to the duties of the position. Liaises with appropriate resource persons.
Uses a variety of equipment such as a personal computer, printer, calculator, telephone, photocopier, microfiche reader and fax machine.
The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks which may be performed by an employee who has been matched to this generic job description

Other Qualifying Skills and/or Abilities:

Must be clientfocused and serviceoriented with a proven ability to deal with people at all levels.
Ability to multitask and great attention to detail.
Must have excellent organizational and prioritization skills to meet monthly deadlines.
Demonstrated ability to work autonomously and part of a team.
Proven ability to deal effectively and diplomatically in delicate situations.
Knowledge of French and English: McGill University is an Englishlanguage university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # 4 on a scale of 04.

LI-Hybrid

Additional Information:

Acts as a resource person and resolves problems with Financial Services customers pertaining to Accounts Payable and Travel related issues and responsible for making appropriate corrections including the posting of journal transactions into the Banner system.
Ensures all payments (expense reports, advances, and invoices) are accurate and compliant with policies/regulations. Ensures proper approvals of expense reports and advances have received correct departmental approval/signatures before approving. Prepares correspondence and advises claimants when expense reports are rejected and provides explanations quoting the policy.
Maintains up-to-date knowledge of changing University policies in order to effectively respond to all queries pertaining to outstanding payments. Provides guidance to McGill Community offering explanations on such policies and procedures.
Calculates, records, or self-assesses the GST & QST on all University invoices according to Government Tax Regulations. Following commodity tax laws, ensures proper taxes are recorded and applied to benefit from the applicable rebates. Reviews and verifies the work of other colleagues (input of advances).
Monitors supporting documentation such as receipts to ensure properly reflects correct expense category selected,