Administrative Assistant, Human Resources - Toronto, Canada - Sun Life

Sun Life

Verified Company

Toronto, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

You are as unique as your background, experience and point of view. Here, you'll be encouraged, empowered and challenged to be your best self.

You'll work with dynamic colleagues - experts in their fields - who are eager to share their knowledge with you.

Your leaders will inspire and help you reach your potential and soar to new heights.

Every day, you'll have new and exciting opportunities to make life brighter for our Clients - who are at the heart of everything we do.

Discover how you can make a difference in the lives of individuals, families and communities around the world.

Sun Life is a leading international financial services organization with assets under management of over CDN $1 trillion.

Sun Life provides individuals and corporate customers with a diverse range of protection products (life and health) and wealth products (asset management, mutual funds, group pension and retirement, and individual annuity and savings).

Chartered in 1865, Sun Life's mission is to help its Clients achieve lifetime financial security and live healthier lives.

This role will be the Administrative Assistant for the VP, People Strategy and Enablement, providing a full suite of dedicated administrative support to the leader and Assistant Vice Presidents on the team.

What will you do?

Maintain busy and evolving calendar and resolve conflicting demands of changes as they arise, with meetings scheduled in various time zones as required
Work seamlessly with Administrative Assistants of other executives to coordinate schedules and events
Work collaboratively with internal partners such as Event Services, Linguistics, Communications, Procurement and Legal to coordinate planning activities and then carry out these activities
Coordinate business events and meetings at onsite and offsite locations, including Town Halls, team offsites and other employee events
Screen and manage outside meeting requests with tact and diplomacy to identify issues and determine priority, using judgment, sensitivity, and confidentiality. Knowledge of current vendors and/or industry partners is an asset
Compose correspondence on behalf of leader, as appropriate
Coordinate travel arrangements and prepare accompanying material (schedules, reservations, ground transportation, etc.) may involve dealing with EAs in the respective geography
Manage and submit expenses on Expense Management System (Concur) on behalf of leader
Must be knowledgeable re: submitting invoices and payment requests with SAP Ariba
Provide coverage for other EA's during vacation time/absences

What do you need to succeed?

Career experience as an Administrative Assistant in a large complex environment, managing a busy desk with competing demands on any given day
Advanced tools knowledge including MS Office (MS Outlook, One Note, Word, Excel, PowerPoint)
Excellent written and verbal communication skills
Significant experience working in distributed global teams and interacting with executives and other business leaders
High level of tact, diplomacy, and discretion
Excellent organizational skills, ability to make professional decisions and manage conflicting priorities
Demonstrates accuracy and thoroughness
Selfstarter, resourceful, proactive and team oriented
Must have a collaborative mindset and style to work effectively with EAs from different business groups and from various geographical regions
Ability to work independently with mínimal direction and frequent interruptions

What's in it for you?

Flexible Benefits from the day you join to meet the needs of you and your family
Pension, stock and savings programs to help build and enhance your future financial security
Wellness programs that support the three pillars of your health mental, physical and financial
Fitness and wellness programs that help you balance work and life and enjoy a healthier lifestyle
#LI-Remote

#LI-Hybrid

At Sun Life we strive to create a flexible work environment where our employees are empowered to do their best work.

Several flexible work options are available and can be discussed throughout the selection process depending on the role requirements and individual needs.

We thank all applicants for showing an interest in this position. Only those selected for an interview will be contacted.

Salary Range:

49,200/ ,200/81 200

Job Category:

Administrative Services

Posting End Date:

08/09/2023