Projects Coordinator - Toronto, Canada - ParticipACTION

ParticipACTION

Verified Company

Toronto, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Projects Coordinator Job Profile
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Title:_ _Projects Coordinator_

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Reports To:_ _Sr. Director of Projects and Stakeholder Relations_
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Location:_ _Hybrid Work Model (Toronto, Ontario)_
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An active life is a better life._

ParticipACTION is a national non-profit organization that inspires and supports people living in Canada to make physical activity a vital part of their everyday life.

As Canada's premier physical activity brand, ParticipACTION works with its partners, which include organizations in the sport, physical activity, and recreation sectors, alongside government and corporate sponsors, to help people move more where they live, learn, work and play.

We are an enduring part of Canada's physical activity history, working for over 50 years to position physical activity as a necessity of life and one of the most important things you can do for your overall health and well-being.

Position Summary

Benefits

Hybrid work model with two inoffice days (Tuesday and Wednesday)
Office centrally located in Toronto near Bay and Bloor
Annual vacation entitlement of three weeks plus one week holiday closure
Flexible work hours and summer hours
Physical activity and wellness allowance
Comprehensive health benefits package

Position Responsibilities

Project Coordination

Assists in creating, implementing, monitoring and updating project plans
Coordinating the development, design, production and distribution of project specific materials and promotional tools
Investigating supplier quotes, comparing and recommending which vendor to engage
Liaising with external consultants and suppliers to ensure delivery of agreed upon deliverables
Supporting the development of project budgets and continuously tracking project expenses against prescribed budgets
Coordinating project meetings, including meeting logistics, preparation and circulation of relevant materials; taking meeting notes and action items
Support program planning, development and implementation
Executing logistics of project specific activities, initiatives and/or events

Outreach and Support

Supporting the Stakeholder Relations planning and implementation
Outreach to organizations based on the various organizational and project needs
Conduct research and management of partner network maps/contacts
Support the development and distribution of outreach materials such as enewsletters, ecommunications, webinars and/or other activities
Provides support for advisory and/or other collaborative groups
Provides exceptional customer service to clients and stakeholders and responds to inquiries from the public and organizations, as required

Reporting

Maintaining accurate and up to date project reports, records and files, including government / funder reports
Delivers specific project reports as required and collaborates with the evaluation team to ensure accuracy and consistency
Supporting (or leading where appropriate) official interim and final project reports and presentations
Supports the program evaluation and target setting associated with projects in their portfolio

Qualifications and Skills

University degree/college diploma in health sciences, communications, Sport Marketing, or similar
23 years of experience in a coordinator role supporting projects, outreach, events, community engagement, or similar
Excellent organizational, team coordination, and multitasking skills
Strong written and oral communication skills
Experience and familiarity with the physical activity sector
Proficient in MS Office programs, Hubspot, or other CRM
Strong relationshipbuilding and outreach skills
Previous experience with equity, diversity, inclusion, and accessibility is an asset
You are passionate about the power of sport and physical activity and the important role it holds in the lives of the people living in Canada
Bilingualism (English/French) is an asset but not required
ParticipACTION is an inclusive Equal Employment Opportunity employer that considers applicants without regard to gender, gender identity, sexual orientation, race, ethnicity, disability or veteran status, or any other characteristic protected by law. We strongly encourage people from underrepresented groups to apply._
At ParticipACTION, we are committed to fostering an inclusive, accessible environment, where all employees and customers feel valued, respected, and supported. If you require an accommodation for the recruitment/interview process (including alternate formats of materials, or accessible meeting rooms or other accommodation), please let us know and we will work with you to meet your needs._

We appreciate the time and effort of all applicants; however, only those selected for an interview will be contacted. Thank you for your understanding and interest in joining the ParticipACTION team.

Benefits: