Expense and Ap Specialist - Toronto, Canada - Thales

Thales

Verified Company

Toronto, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Location:
Toronto, Canada

Thales people architect solutions that support 85 million mainline and suburban passenger journeys, worldwide, every day.

Our Rail Signalling and Communication systems are used on metro lines across major cities, and 72,000 kms of route, 52,000 trains per day in 16 countries are controlled by our Traffic Management Systems.

Together We deployed the first-ever nationwide ticketing system which processes over 50 million ticketing transactions in 100 cities daily.

The Expense & AP Specialist reports to the P2P Lead and Assistant Controller in Finance Shared Service within Finance.

The incumbent is responsible for invoice processing, Payment Run, Process Implementation and Improvement for Ground Transportation Systems Canada Inc. (GTSC) and process and audit of business expense reports on a timely basis.

Key Responsibilities:
Accounts Payable

Assist to Offshore Team in processing vendor invoices and Amex Invoices (Travel account) accurately and in a timely manner.
Ensure invoices are supported by approved documentation.
Performing monthly Amex reconciliation on a timely basis and providing remittance advice to Amex.
Maintain optimal aging of Accounts Payable.
Ensure effective communication with the Buyers and the Quality team to drive timely resolution of invoice processing delays in relation to inventory receipts, PO issues and vendor disputes.
Manage, communicate and resolve all queries in a timely manner.
Complete monthly supplier statement reconciliations of specified key suppliers and any others that need to be done.

Expense Report

Process expense reports on a timely basis for reimbursement
Verify and perform 100% audit of expense reports and make sure that it comply with company Travel Policy
Ensure expense reports are correctly approved with proper documentation
Ensure employee expense payment run is done on time as per Payroll team guidelines
Assist employees for any queries related to Concur Support

Payments

Process third party, intercompany, expenses and other payments according to the payments schedule in a timely manner.
Ensure vendors are aware of what is being paid when (remittances are sent).

Process Implementation, Improvement

Support changes to AP or payments process by actively changing daily routines.
Suggest improvements to AP or payments process regularly.
Implement changes in procedures and internal controls to enhance operational efficiency within Accounts Payable and payments.
Assist with implementation of new technologies or process as needed.

Other Shared Service requirements

Governance ensure that all laws, company policies, departmental procedures are adhered to. Comply with financial internal controls.
Principles, culture support all Finance Shared Services principles through actions and behaviours across the whole FSS team.

Documentation

Ensure process maps and procedures are up to date and available for all AP and Payment processes.
Ensure timely resolution of issues.
Participate in special projects at the request of management. Other duties as assigned.

Key Requirements:

Must have University degree with a specialization in Accounting and Accounts Payable
At least 5 year experience in the Accounting computerized environment
Experience with large accounting software (SAP preferred)
Excellent knowledge of excel, including advanced functions

Preferred Qualifications:

Very good communication and interpersonal skills
Organize workload to meet deadlines and work with little supervision
Must be able to work under pressure of deadlines

LI-Hybrid #LI-WN1

Thales is required to follow mandatory customer policies as well as Federal and Provincial legislation, now and in the future.

This includes, but is not limited to, vaccination mandates and travel requirements. This role requires you to work on a customer site and/or travel. Therefore, you must follow all mandatory customer policies, Federal, and Provincial legislation as a condition of employment.