Administration Assistant - Hamilton, ON LM K

The Administrative Assistant supports the Leadership Team in maintaining and developing administrative systems that further the vision and mission of L'Arche Hamilton. This role supports day-to-day operations and communications across the community, ensuring efficient coordinatio ...

Job description

The Administrative Assistant supports the Leadership Team in maintaining and developing administrative systems that further the vision and mission of L'Arche Hamilton. This role supports day-to-day operations and communications across the community, ensuring efficient coordination, documentation, and welcoming front-office service.

Key Responsibilities

• Learn and uphold the Identity and Mission of L'Arche; adhere to core values, traditions, policies, and the Charter of L'Arche; maintain strict confidentiality.
• Provide administrative support to the Leadership/Coordination Team (Community Leader, Assistants Coordinator, Homes Coordinator, Health Coordinator, Volunteer Coordinator).
• Maintain and support systems for documentation and tracking (ISPs, medical forms, appointments, inspections, maintenance, submissions, etc.).
• Prepare and distribute internal and external communications (staff updates, operational notices, letters).
• Support Quality Assurance Measures (QAM) obligations and annual compliance inspections.
• Coordinate Hub-related administrative processes (PTO, staff training, tracking/reporting, reminders).
• Welcome visitors, answer inquiries, and ensure a warm and professional reception experience.
• Answer phones, take accurate messages, and coordinate office cleanliness and organization.
• Maintain training records, policy/procedure binders, and provide office-related training as needed.
• Coordinate maintenance of computer, phone, and related IT systems.
• Participate actively in community life, meetings, training, and performance review processes.

Monday- Friday 9am-5pm