Records and Privacy Analyst - New Westminster, Canada - Douglas College

Douglas College

Verified Company

New Westminster, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Work ArrangementsWhat Douglas Offers**DO what you love. Be good at it. That's how Douglas College defines a great career. It's a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC's Top Employers. We love what we do. And we're looking for passionate, motivated people to join us in making one of Canada's best colleges even better.

The Role

This position supports the Manager, Records and Information Management, in ensuring that Douglas College complies with its requirements as a public body under the
Responsibilities

1) Supports the Manager, Records and Information Management in ensuring that Douglas College complies with its requirements as a public body under the Freedom of Information and Protection of Privacy Act (

FIPPA

).
b.

Prepares Privacy Impact Assessments (PIAs) in collaboration with program areas, the Manager Records and Information Management, and the Associate Director Information Security.

Develops, researches, and improves the College's privacy management program through proactive identification of areas requiring improvement, and developing policies and standard operating procedures to ensure privacy compliance.

Responds directly to students, employees, and other individuals about complaints relating to the way their personal information has been handled.

g. Maintains and collects department data or statistics for internal reporting.
h. May provide records management and privacy advice to Director, Learning Resources as needed.

2) Works with the Manager, Records and Information Management to ensure the success of the College's records and information management program.
a.

Supports and provides recommendations to the Manager on the development, management, and implementation of the records and information management strategy for Douglas College.

Works with departments to assess and define documentation needs based on their business requirements and records management policies, to develop and maintain appropriate documentation, and schedule and conduct regular review sessions to determine the adequacy of existing documentation.

Manages special projects as assigned and participates on selected committees and provides input related to records and information management needs.

3) Works as a professional archivist to manage and make available the holdings of the Douglas College Archives.
a. Appraises accessions, arranges and describes permanent College records.
b.

Facilitates the research use of the College archives by preparing finding aids, undertaking research for College departments and assisting College employees, students, and the general public in obtaining information held by the College Archives.

Supervises staff, student assistants, and contract staff in the day-to-day completion of their projects (e.g., digitization, processing archival holdings, or records management projects).

d. Plans outreach activities and manages the Archives online presence to promote engagement from the College community and the public.
To Be Successful in this Role You Will Need

Master's degree in Archival Studies or a related degree or an equivalent combination of related education/training and experience may be considered.
One year of experience in appraisal, arrangement and description of archival records, and providing public access to archival records.
A demonstrated ability to:

- exercise initiative within a team and promote a positive work environment;
- handle highly sensitive and confidential information in a professional manner;
- communicate courteously and effectively in writing, in person or on the telephone with staff, faculty, administrators and students, as well as maintain a good working relationship with others;
- function effectively in an environment where professionalism, confidentiality and sensitivity are of primary importance;
- work independently under minimum supervision to meet deadlines and to establish priorities;
- use MS Word, Excel, PowerPoint and at an advanced level.