Administrative Assistant to the Minister - Winnipeg, Canada - Manitoba Government

Description

THIS POSITION IS OPEN ONLY TO EMPLOYEES OF THE MANITOBA PUBLIC SERVICE. Administrative Assistant to the Minister (open until filled) ATM Administrative Assistant to the Minister Regular/full-time Various Departments Minister's Office Winnipeg MB Advertisement Number: Salary(s): ATM $57,.00 - $69,.00 per year Closing Date: April 21, The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities). Employment Equity is a factor in selection for this competition. Consideration will be given to persons with disabilities. This competition will be used to fill any upcoming ATM, AO1 and AO2 vacancies at the Manitoba Legislative Building for future acting status, term or regular positions. Where established, an eligibilty list will remain in effect until exhausted or expired based upon operational requirements.

Preference may be given to internal candidates.
Conditions of Employment:

Must be legally entitled to work in Canada

Must be able to provide and maintain a satisfactory criminal record check

May be required to work overtime

Qualifications: Essential:

Extensive experience providing administrative and secretarial support to executive and senior level staff including scheduling meetings, coordinating appointments and making travel arrangements

Experience managing correspondence tracking systems and setting up and maintaining physical and electronic files

Excellent interpersonal skills with the ability to deal with a variety of internal and external stakeholders using tact and diplomacy

Proven organizational and time management skills with the ability to meet strict and shifting priorities

Excellent written communication with the ability to draft, format, edit and proofread correspondence

Experience working with sensitive material in a confidential and professional manner

Excellent problem solving skills and ability to exercise a high level of initiative

Excellent verbal communication skills

Proficiency in Microsoft Office, including Word, Excel, Outlook and PowerPoint

Thorough knowledge of administrative procedures, legislation and legislative processes, and policies of the Manitoba government

Desired:

Experience supervising employees, delegating work assignments and monitoring work flow

Experience working in the Manitoba Legislative building environment providing administrative and secretarial support

Experience working with Activities and Issues Management System (AIMS) or Shared Information Management System (SIMS)

Duties: Providing specialized, confidential administrative support to the Minister, the Assistant will function as the office lead and scheduling coordinator. This position works under limited supervision and exercises a high degree of initiative to coordinate and respond to requests, schedule meetings and appointments while ensuring smooth operation of the Minister's office.