Procurement Coordinator - Vancouver, Canada - Rocky Mountaineer

Rocky Mountaineer

Verified Company

Vancouver, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

The Procurement Coordinator reports to the Manager, Procurement

The primary goal of the Procurement Coordinator is to support the Procurement, Administration and Accounts Payable teams. This includes coordinating the administrative tasks involved with creating and maintaining a contract library, maintaining a contracts summary database, issuing Purchase Orders and processing and coding invoices for both internal & external guests

This position is the first point of contact and face of Procurement with the objective of providing the best customer service for Rocky Mountaineer's vendors, customers, clients, guests, and employee's while supporting administrative duties as required.

Key Areas of Accountability

Procurement

Manage software programs efficiently to issue Purchase Orders, reconcile, receive, and process invoices for internal stakeholders
Ensure a comprehensive Procurement Contract Library is in place and maintained by liaising with internal stake holders to receive the correct levels of approvals in a timely manner following the guidelines provided by Finance
Create a quick reference guide for each contract for internal stakeholders' information
Coordinate the submission of Request for Quotes and Proposals (RFQ, RFP's)
Prepare presentations for internal stakeholders and arrange physical samples as required.
Assist with yearend inventories and cataloging products for Merchandise & Onboard
Collaborate with stakeholders on Projects such as
Online Merchandise Store
Collaborate with Accounts Payable team relating to direct cost verification
Assumes responsibilities to assist the accounts payable team on an ad hoc basis

Administration

Run financial reports to support the understating of variances and fluctuations in the expenses of internal stakeholders such as GEC, Ground Operations, Product Operations, Merchandise & Administration & Events
Receive and code invoices related to the above operations to ensure consistency and efficiency of the procurement process
Assumes role and responsibilities of the Reception Coordinator as required in their absence
Create and maintain a highly efficient and positive relationship with internal stakeholders
Perform other related duties and special projects as assigned

Qualifications

Experience

Previous office administration experience in the industry with ability to convey a professional demeanor and to handle multiple tasks simultaneously in a very fast paced environment.
Previous knowledge of our product, offerings and systems is an asset.

Skills

Intermediate proficiency with systems and software including MS Office
Excellent verbal and written communication skills Strong attention to detail and able to complete detailed tasks quickly and accurately
Proven accuracy in working with budgets and reports
Demonstrated time management and organizational skills
Ability to multitask and proven ability of effectively balancing conflicting priorities

Attributes

In Procurement our guests, vendors and partners are within the organization therefore it is essential to be customer service centric in approach to others within the business
Ability to handle guest service issues in a calm and professional manner
Consistent performance, diligent work ethic and demonstrated problem solving abilities
Flexibility, adaptability, and prioritization skills
Thrive in a rapidly changing environment and maintain a sense of urgency
Selfdirected, able to work independently

Work Environment