Project Coordinator - Markham, Canada - Markham and East York Agricultural Society

Description

Are you looking to join a grass roots, community organization that values the contribution of its employees and volunteer base?

Markham Fair is looking for a Project Coordinator to assist in the administrative, planning and reporting functions of projects and initiatives for the annual Markham Fair and the year-round operation of Markham Fairgrounds, including capital projects, event planning, and fair management functions.

You will assist the General Manager and key Committee Chairs in the day-to-day planning, administration and operation of Markham Fair and Markham Fairgrounds.

You will work at the intersection of finance, IT, event rentals and operations to support business decision-making and process improvement within the organization.

Using strong computer skills, organization abilities, and relationship skills, you will:

• Answer business questions using available data sources and tools
• Observe and document business processes
• Collaborate with the General Manager and other stakeholders to develop and manage the annual capital budget, ensuring alignment with objectives and strategic plans.
• Collaborate with external vendors and contractors to negotiate contracts, manage project timelines, and ensure compliance with budgetary constraints.
• Work with key Committee Chairs to program and manage vendors for Markham Fair
• Ensuring documentation is maintained throughout all projects and initiatives
• Communicate plans, actions, risks, and issues with key stakeholders
• Responsible for the content management of digital platforms (website, road sign)
• Assist with general administrative functions and processes
• Prepare pre and post rental event summaries to ensure correct procedures, billing, and staffing.
• Build and implement process maps for all internal functions based on business requirements

Requirements:

• Postsecondary education in business administration, marketing, project management or a related program
• 24 years business / project support or equivalent combination of education and experience
• Experience with website management
• Excellent analytical, organizational, oral and written communication skills
• Strong ability to multitask, prioritize to meet deadlines, and deal effectively with staff, volunteers and the public
• Project management experience, including planning, budgeting, monitoring and analysis
• Advanced experience MS Office Suite (including Word, Excel, Powerpoint), MS Outlook, and SharePoint
• Valid class G driver's license
• May require light lifting of supplies/materials
• Occasional evening and / or weekend shift for key events

This is a full-time position with competitive compensation based on experience. We offer a comprehensive benefits package including health insurance, retirement plans, and paid time off.

If you are a motivated individual with a passion for project management in the non-profit space, we encourage you to apply.

Salary:
$47,500.00-$56,160.00 per year


Benefits:

• Casual dress
• Dental care
• Extended health care
• Life insurance
• Onsite parking
• Paid time off
• RRSP match

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday
• Weekends as needed

Experience:

• Project management: 1 year (required)

Language:

• English (required)

Work Location:
In person