Finance & Payroll Analyst - Sault Ste. Marie, ON PB P

WHO WE ARE · ATS (Algoma Technology Services, formerly known as Algoma Telephone Systems) was founded in 1979 as a telecommunications company. Under new ownership since 2021, ATS is a multi-division company that provides remote managed IT services, telecommunications, CCTV, acces ...

Job description

WHO WE ARE

ATS (Algoma Technology Services, formerly known as Algoma Telephone Systems) was founded in 1979 as a telecommunications company. Under new ownership since 2021, ATS is a multi-division company that provides remote managed IT services, telecommunications, CCTV, access control and security, servicing clients across Canada. We focus on providing our clients with reliable, transparent, and unparalleled customer experience with efficient service.

THE ROLE

We are seeking a motivated and detail-oriented Finance and Payroll Analyst to join our team. In this role, you will provide essential support to the Finance & Administrative department while managing daily operational and financial tasks. This position requires a proactive individual with strong organizational skills, excellent communication abilities, and a strong focus on report preparation and financial analysis.

As a Finance and Payroll Analyst, you will be responsible for managing payroll processes, supporting financial reporting, coordinating between Finance and other departments, and ensuring compliance with company policies and regulatory requirements. This role combines payroll administration, financial analysis, and accounting support to maintain accurate financial records and ensure timely payroll processing.

You will assist the Controller in preparing financial reports and performing accounting duties, including bookkeeping, variance analysis, journal entries, account reconciliations, inventory monitoring, enhancing automation processes, and developing reports that support the company in achieving its KPIs.

We are looking for candidates who thrive in a fast-paced environment and can manage a high volume of tasks with efficiency and accuracy. The ideal candidate is self-motivated, detail-oriented, and a collaborative team player who takes pride in delivering high-quality results. A minimum of one year of relevant experience is preferred.

In addition to Finance and Payroll administration, you will also play a key role in supporting the administrative team with financial tasks. Responsibilities include maintaining accurate financial records, data entry, managing invoices, processing payments, and maintaining financial databases. Success in this role requires a solid understanding of bookkeeping and accounting principles, strong organizational skills, and proficiency in accounting software.

KEY RESPONSIBILITIES

• Payroll Processing Excellence: Process full-cycle payroll accurately and on time.
• Accurate Compensation Calculation: Ensure precise calculation of wages, overtime, bonuses, commissions, and statutory deductions.
• Payroll Records Management: Maintain accurate payroll records and employee compensation data.
• HR & Payroll Coordination: Collaborate closely with HR on new hires, terminations, salary adjustments, and benefits updates.
• Regulatory Compliance: Ensure full compliance with federal and provincial payroll legislation.
• Government Remittances: Prepare and remit payroll taxes, statutory deductions, and required government filings.
• Employee Support: Respond to payroll inquiries promptly and professionally.
• Year-End Reporting: Prepare year-end payroll documentation, including T4s and ROEs.
• Financial Statement Support: Assist in preparing monthly financial statements and payroll-related reports.
• Financial Analysis & Insights: Perform revenue and cost analysis, including variance reporting.
• Budgeting & Forecasting Support: Contribute to budgeting, forecasting, and cash flow planning initiatives.
• Account Reconciliation: Reconcile general ledger accounts and prepare journal entries.
• Closing Process Assistance: Support month-end and year-end financial closing activities.
• Data-Driven Decision Support: Analyze financial data and provide actionable insights to management.
• HST Compliance & Reporting: Prepare monthly HST reports for filing and payment to the Canada Revenue Agency.
• Accounts Payable & Receivable Support: Assist with AP and AR functions as needed.
• Payment Processing & Posting: Prepare cheques, process payments, post receipts, and perform account reconciliations.
• Timely Government Remittances: Handle remittances and ensure accurate postings in the accounting system.
• Records & Documentation Management: Maintain organized supplier and customer payment records and supporting documentation.
• Internal Controls & Policy Compliance: Ensure adherence to company policies, financial controls, and procedures.
• Confidentiality & Integrity: Maintain strict confidentiality of employee and financial information.

REQUIRED SKILLS & QUALIFICATIONS

Education & Professional Background

• Diploma or Bachelor's degree in Accounting, Finance, Business Administration, or a related field
• Minimum of 1 year of experience in payroll, accounting, or financial analysis
• Canadian payroll experience is considered an asset

Technical Knowledge & Compliance

• Strong knowledge of payroll legislation, including federal and provincial employment standards and statutory deductions
• Experience preparing payroll remittances and filing HST returns with the Canada Revenue Agency
• Solid knowledge of accounting principles and hands-on experience with account reconciliations
• Strong understanding of bookkeeping processes, general ledger management, and financial reporting

Systems & Software Proficiency

• Proficiency in accounting and payroll software (e.g., QuickBooks, Sage, ADP, or similar systems)
• Advanced proficiency in Microsoft Excel (pivot tables, formulas, data analysis, and reporting tools)

Analytical & Strategic Capabilities

• Strong analytical and problem-solving abilities
• Analytical and strategic thinker with a proactive, solution-oriented mindset
• Experience with variance analysis, budgeting support, and financial data interpretation
• High attention to detail with strong numerical accuracy

Leadership & Professional Competencies

• Strong ability to build and maintain relationships with C-level executives and key decision-makers
• Ability to manage multiple priorities in a fast-paced environment
• High level of integrity and ability to handle confidential and sensitive information
• Excellent organizational, time-management, and communication skills
• Self-motivated team player with a commitment to continuous improvement

SECURITY AND SAFETY REQUIREMENTS

• Bondable with Criminal Record Check

WAGES AND BENEFITS

• Permanent full-time hours
• Health and Life Insurance benefits after successful completion of probation period
• Competitive compensation
• Training and growth opportunities
• Flexible work hours and supportive working environment
• Modern technology and tools to efficiently work

LOCATION

Onsite at our headquarters at 270 Bruce St, Sault Ste. Marie, Ontario.

Job Types: Full-time, Permanent

Pay: $20.00-$25.00 per hour

Expected hours: 35 per week

Benefits:

• Casual dress
• Company events
• Dental care
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Vision care

Work Location: In person