Administrative Assistant - Vancouver, Canada - Vancouver Police Board

Description

Administrative Assistant:





COMPETITION:
#

Classification:
Administrative Assistant

DEPARTMENT:
Vancouver Police Department





DIVISION:
Vancouver Police Board

STATUS:
Regular Full Time (EXEMPT)


HOURS OF WORK:
Monday to Friday


LOCATION:2120 Cambie Street, Vancouver


SALARY:
Pay Range 30 - $29.63 to $37.04 per hour

COMP

END
DATE:

Friday August 18, 2023

_"NOT JUST A JOB... A CONTRIBUTION"_
Are you looking for a challenging and rewarding opportunity to contribute to a team whose focus is on serving the diverse public of Vancouver, and who values justice, equity, and inclusivity?

The Vancouver Police Board Office is looking for a permanent, full-time Administrative Assistant to provide superior organizational and interpersonal support to the Director of Policy and Board Administration, office staff and board directors.

The Administrative Assistant will have a track
- record of helping to improve processes for creating, organizing and distributing time-sensitive and often highly confidential information. The Administrative Assistant joins an exciting, collegial work environment and is eligible for exceptional health benefits and a defined-benefit pension plan.


Essential Duties

• Monitors the Board Office budget, including monthly reconciliation of credit card payments and monthly per diem payments to Board members
• Ensures agendas minutes are posted on the Board website and that confidential information is redacted as appropriate
• Sorts incoming and outgoing mail
• Compiles and distributes documents
• Assists with travel arrangements for Board members and ensures reimbursement of travel expenses
• Maintains Board filing and archiving systems, including confidential records
• Maintains Board databases
• Assists in organizing Board events such as retreats, dinners, community meetings, special events
• Assists in research and background information for the Board
• Other related duties and responsibilities as assigned

KNOWLEDGE, SKILLS & ABILITIES:


REQUIRED:

• Ability to establish and maintain effective working relationships in a team environment;
• Extensive knowledge using Word, Excel, SAP and Outlook
• Excellent verbal and written communication skills to deal effectively and tactfully with the Board members, senior VPD and City officials, community leaders, government officials and the public
• Strong organizational abilities with an ability to multitask in a high volume work environment with frequent interruptions and shifting priorities
• Ability to exercise independent judgment, discretion and maintain a high level of confidentiality
• Ability to work with limited supervision

EXPERIENCE:


REQUIRED:

• Minimum three years office experience in an administrative support role
• Past minute taking experience

EDUCATION:


REQUIRED:

• Grade 12

PREFERRED:

• Courses in Business Administration

OTHER REQUIREMENT(S):

• Valid BC Driver's license
• All employees must maintain their Enhanced Security Clearance while employed with the Vancouver Police Department. Enhanced Security Clearances will be renewed every 5 years

Selection Process:

• Employment reference checks and an Enhanced Security Check will be required prior to an offer employment is made.

NOTE:
This position is exempt/excluded from the bargaining unit.

We thank you for your interest in the Vancouver Police Department. Please note that only short
- listed applicants will be contacted.

• THE VANCOUVER POLICE DEPARTMENT IS AN EQUAL OPPORTUNITY EMPLOYER_

Education :
Secondary (high) school graduation certificate
Experience : 3 years to less than 5 years