Accounts Payable and Accounts Receivable Supervisor - Kingston, Canada - CaraCo Development Corporation

Description

Join us at CaraCo Group of Companies, a family-owned successful business that is seeking a dedicated team member like you to join our team At CaraCo, we pride ourselves on ensuring we take care of our team members and residents.

As a key member of the accounting team, the Accounts Payable and Accounts Receivable Supervisor is responsible for supervising a team of two accounting assistants and the overall accounts payable, accounts receivable and bank reconciliations for our Canadian and US businesses.

• Detailoriented and meticulous
• Strong accounts payable and receivable knowledge
• Positive and collaborative personality
• Customer service oriented to internal partners and external suppliers and customers
• Trustworthy and reliable
• Great people management skills
• Excellent written and verbal communication skills
• Ability to troubleshoot and problem solve
• Strong ability to manage your time to ensure timelines are met

• Manage the accounts payable and accounts receivable function for multiple businesses in Canada and the US
• Collect and review all invoices and code or supervise the coding of all invoices by the accounting assistant
• Manage the payment process, including preparing payment batches, scheduling payments, and ensuring accuracy of payment details
• Oversight of daily bank reconciliations by accounting assistant to ensure timely reviews and appropriate escalation of issues for review
• Ensure Accounts receivables are issued in a timely manner and payments are collected and followed up as required
• Be relied upon as the main point of contact for resolving complex A/P related issues, ensuring compliance with vendorpayment terms
• Ensure team retains a copy of all invoices that pertain to common area expenses (CAE) on a monthly basis and supervise accounting of CAE by accounting assistant
• Assist with month/quarter/year end activities related to accounts payable and receivable.
• Improve, if necessary, the processes in place for the management of accounting administration
• Compile Health and Safety packages for WSIB compliance and send out to all subtrades and suppliers, under the direction of the Health and Safety Representative/Human resources, and then scan and file the completed packages
• Prepare letters to subtrades and suppliers on updates or requests
• Managing two accounting assistants responsible for accounts payable, accounts receivable and billing, bank reconciliations and HST.
• Supervise the activities of the team and provide coaching and guidance to ensure staff are meeting performance expectations
• Check accuracy of employee reimbursement expenses before processing
• Coordinate with vendors regarding invoicing and payment inquiries and discrepancies
• Maintain accurate and uptodate filing system
• Manage company cell phone accounts
• Complete monthly utilities report

• College Diploma or Degree with a specialization in finance, accounting, or business
• Three to five years' relevant work experience
• Two years in a supervisory role
• Proficient in MS Office Suite and Yardi software.
• Intermediate in Excel

• Dental care
• Employee assistance program
• Extended health care
• Onsite parking
• Paid time off
• RRSP match
• Vision care

• French not required

• Monday to Friday

• Kingston, ON K7K 6W6: reliably commute or plan to relocate before starting work (required)

• Are you legally authorized to work in Canada?

• Accounts receivable/Payable: 3 years (preferred)