Administrative Assistant, Long-term Care - Petrolia, Canada - County of Lambton

County of Lambton

Verified Company

Petrolia, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Company Biography
The County of Lambton is an urban-rural area in southwestern Ontario that is home to over 126,000 residents.

The Corporation's seven divisions operate programs and services for the residents of Lambton County such as land ambulance, provincial offences court, three Long-Term Care Homes, 25 library branches, two museums, an art gallery, archives, local roadways, public health services, housing services, social services, building services and planning and development services.

Lambton County is a community dedicated to economic growth, environmental stewardship and an enhanced quality of life through the provision of responsive and efficient services and collaborative efforts with its municipal and community partners.

Position Overview
Provide a wide range of financial and confidential administrative support services to the Long-Term Care Division. Responsible for property management support, report / research preparation and a number of various daily activities for the Homes.

Responsibilities:

Financial Management Support:

Prepare relevant financial reports for managers and supervisors
Maintain financial records for invoices and statistical reporting
Prepare and processes accounts payables/receivables, invoices, and cash receipting
Assist in monitoring monthly activities of the Homes' revenue budget
Responsible for preauthorized payments/monthly billings for 3 Homes
Prepare purchase orders, request approvals and place orders.

Property Management Support:

Monitor existing contracts and leases to ensure compliance with terms and conditions
Develop and administer new leases and contracts
Provide operational knowledge for telephones, photocopiers etc.
Monitor interdepartmental courier service and coordinates changes with drivers and locations

Report Preparation & Research:

Prepare monthly statistics and reports for Senior Management team (i.e., Ministry of Long Term Care Reports, Accounts Receivables 3 homes)
Assist Administrator in carrying out the annual Elder/Family Satisfaction Survey

Administrative/Clerical Duties:

Type, copy and distribute departmental correspondence, reports, policies, meeting minutes etc.
Organize and manage department filing system
Gather and compile information concerning items of interest (i.e., Ministry of Health and Long-Term Care correspondence and monthly statistical reports)
Respond to inquiries from staff and outside organizations for financial information (i.e., Resident billing)
Act as liaison with other County departments
Provide backup cash control functions (Elder Comfort Accounts, selling bus tickets, stamps, payments on account balancing cash etc.)
Advise the departmental manager of any irregularities or problems, which may arise in areas of assigned responsibility
Other related duties as assigned

General:

Incumbents must keep uptodate on all relevant legislation, collective bargaining agreements, County Policies and Procedures, etc. ensuring that these are implemented as prescribed
Incumbents must possess the physical ability to meet the duties and responsibilities of the job description and/or the requirements identified within the position's Physical Demands Analysis

These describe the general nature and level of work being performed by incumbents in this classification. They are not an exhaustive list of all job duties in the classification. Other duties may be assigned

Supervision Requirements

Direct Supervision:
Not applicable

Indirect Supervision:
Not applicable

Functional Authority:
Not applicable

Qualifications:

Minimum Formal Education

A 2year Community College Diploma in Accounting and/or Administrative Assistant

Experience

12 years experience within an office setting
Knowledge and experience with accounting practices and procedures
Proficient in all Microsoft programs including experience with accounting programs (i.e., RAC & iCity, Vadim & administration and clinical documentation software)
Must possess diplomacy, tact, and communication (verbal and written) skills