Administrative Assistant, Commissioner of Corporate - Brampton, Canada - Regional Municipality of Peel

Regional Municipality of Peel

Verified Company

Brampton, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job Description:

Administrative Assistant, Commissioner of Corporate Services and CFO**
Corporate Services - Office of the Commissioner, Corporate Services and CFO

Status: 1 Regular Full Time

Salary Range:
$65,480 to $81,849 per annum (plus comprehensive benefits)

Work Mode:
Hybrid _see below for more details about this work mode._**
Location: 10 Peel Centre Drive, Brampton

Hours of work: 35 hours per week

Who we are:
We deliver vital services and functions for the organization and the community.

Our teams provide expertise and advice that support the overall success of Peel by supporting the completion of Term of Council Priorities, Organizational Priorities and Executive Leadership Team (ELT) Opportunities.

In this role, you will provide confidential administrative support services to the Commissioner of Corporate Services and Chief Financial Officer (CFO) and positively influence and lead the way for the Commissioner's support team to ensure a coordinated and cohesive approach to departmental administrative matters.

What you will do in this role:

Maintaining the MS Outlook filing system for shared access by the Commissioner
Controlling the information, requests, reports, documents, and general paper flow to and from the Commissioner's office in a highly professional and timely manner
Prioritizing actions, responses, and tasks work appropriately with enough advance and scheduled time to allow for effective execution
Researching, attaining expert opinion, and responding to complaints, routine correspondence, and requests in a proactive manner with a commitment to high standards of service
Developing Executive Summaries to ensure events and actions are captured for review
Organizing and maintaining appropriate reports, files, systems, and documentation in accordance to records retention bylaws
Actively manages a followup system to ensure that work proceeds in a smooth fashion and that the corporate departments are responsive to administrative matters and issues
Coordinating departmental policy updates, ensuring such items are communicated, as appropriate, to management, staff and other Regional departments
Coordinating, editing, and assisting management with the preparation of Council reports in support of Regional Clerk functions by ensuring deadlines are met
Maintain confidential personnel files/records for the Commissioner's office and documents
Processes all Performance Appraisals for the department and coordinates the preparation of Human Resources paperwork
Communicates with Councillors and Senior Management on various issues including confidential client issues
Maintains the administration of the attendance program for Human Resources, including updating vacation and sick leave into HRMS and within the Health and Safety Management system
Completes financial reconciliation of expenses

What the role requires:

Postsecondary education and/or courses relevant to administration, or a combination of education and experience may be considered
A minimum of (5) five years of experience in an expeditious and multitasking support or administrative role
Advanced administrative skills
Familiarity with finance at the Region or a similar organization

Skills/Abilities:

Proven high level of initiative and positive proactive manner
Advanced communication skills, verbal and written incorporating current office technology
Effective time management, organizational and multitasking skills
Strong customer service orientation
Tested, effective computer skills essential, particularly using MS Word, Excel and PowerPoint
Advanced level user of MS Outlook and intermediate proficiency with MS Access and Adobe
Analytical information gathering, problemsolving and teamwork skills
Excellent interpersonal skills and committed customer service focus
Demonstrate a commitment to diversity, equity, and inclusion through continuous development, modeling inclusive behaviors, and proactively managing bias

Nice to have:

SharePoint, E-Scribe, Peoplesoft
Pathways Publishing
Political Acumen
Flexibility and Adaptability
Municipal experience would be an asset
Comprehensive Health, Dental, Vision benefit plan including psychological health (effective start date)
Automatic enrolment into OMERS pension plan
Accrue Vacation on a monthly basis up to 3 weeks per annum
3 Paid personal days and floating holidays
Flexible hours supporting your wellness and wellbeing
Annual performance review and merit increases based on performance
Supportive leadership and a culture of respect and inclusion
Access to tuition reimbursement (where applicable) and learning and development resources

Work Mode & Job Location:
In this role you will have the ability to work remotely and attend on-site when required based on operational requirements at the

10 Peel Centre Drive, Brampton: