Office Manager - Vancouver, Canada - Northland Properties

Northland Properties

Verified Company

Vancouver, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Proud to be 100% Canadian-owned, Northland Properties' are recognized as one of the most trusted names in hotels, restaurants, resorts, sports, construction, and asset management.

Our well-known and loved brands have been bringing people together to celebrate unforgettable experiences across Canada, the US, Ireland, and the UK for over 50 years.

As Canada's fastest-growing hospitality group, we believe the foundation of our continued success is our people and their ability to take great care of our guests.

This role reports directly to leadership and will involve working closely with various brand teams, this role will be responsible for the office management processes and handling reception duties for a growing shared services office.

We are looking for a self-driven individual to manage our reception area initiatively.

You will act as the 'face' of our company and ensure visitors receive a heartwarming welcome and confident directional assistance.

This is an exciting opportunity for you, if you are a friendly multi-skilled employee who thrives on displaying a dynamic professional attitude, are a proficient organizer, and have a passion for problem-solving.

Responsibilities:

Your responsibilities will include but will not be solely limited to:
Reception

Welcoming and guiding visitors and clients courteously.
Managing incoming calls and prioritizing messages.
Upholding a positive organizational image during interactions.
Ensuring a clean, organized, and inviting reception area.
Handling inbound and outbound mail and packages.
Accepting and tracking incoming shipments.
Maintaining visitor logs and enforcing security procedures.
Performing general clerical tasks like copying and filing.
Creating and modifying documents using Microsoft Office (e.g., preparing meeting materials and taking minutes, typing forms, letters, reports, and memos).

Office Management

Ensuring smooth daily office operations for all teams.
Managing office supplies, and reordering as required.
Aiding in onboarding new employees and setting up workspaces.
Maintaining and troubleshooting office equipment, and arranging repairs.
Monitoring budgets, tracking expenses, and generating reports.
Assisting in planning company events and workshops.
Funneling facility maintenance delegating to the maintenance team and liaising with vendors.
Managing boardroom setups, providing meeting refreshments, and tidying up.
Keeping the kitchen area clean and organized.
Ordering and maintaining kitchen supplies.

Summation
**APPLICATIONS WILL NOT BE ACCEPTED IN PERSON. ABSOLUTELY NO PHONE CALLS PLEASE