Executive Assistant - Toronto, Canada - Fred Victor
Description
INTERNAL/EXTERNAL
Job Title:
Executive Assistant - Vice President, Programs and Services Office
Position Type:
Full time, permanent, Non-Bargaining Unit
Number of Positions:1_ _
Rate:
$55, $60,781.50, with annual increases within this band
Vacation:4 weeks
to start
Benefits:
Group benefits with Life Insurance, AD&D, Extended Health and Dental Care with premiums 100% paid by the
employer, LTD with premiums 100% paid by employees; paid sick leave and float day
RRSP:
RRSP with 6.5% employer contribution and 4% employee contribution after successful completion of probation
Hours:37.5 hours per week***
Supervisor: Vice President, Programs and Services
Posting Date:
January 26, 2023
Application Deadline:
February 2, 2023, by 4:00 PM_ _
Location:
Lombard Street, Toronto with hybrid work arrangements available based on coordinated activities
Why Fred Victor?
For over 125 years, Fred Victor has been a leader in providing place and purpose to people in need in Toronto.
mission is to improve the health, income and housing stability of people experiencing poverty and homelessness.
We are
committed to ending chronic homelessness. This is an ambitious and bold goal, but we believe, achievable.
The Executive Assistant - Vice President, Programs and Services Office provides reliable, timely, and detail-oriented
administrative support to the Vice President, Programs and Services in achieving excellence across the Programs and
Services department. Working collaboratively with other members of the Programs and Services department to support
strategic initiatives, analyze qualitative and quantitative data, complete reports, and present findings, will be
demonstrated through proficiency in the use of the Microsoft Office Suite, client record databases, quality tools and
creative presentation software, and maintaining organized documentation that is accessible, shared, and transparent.
Does this sound like work you want to be a part of?
We offer a collaborative environment, an opportunity to join a diverse team of caring professionals and a chance to
make a difference. With over 60 programs and services and more than 21 sites, there are lots of opportunities to
grow your career with us.
What You Will Do (Position Summary)
- Compiling, analyzing and correlating data and other information for reports and/or to prepare for presentation
- Attending and actively supporting meetings with the Vice President, Programs and Services, department senior
- Supporting survey instrument development and interviewing of key stakeholders at visits to Programs and
- Developing and designing presentations with engaging and accessible presentation material
- Structuring the organizing and tracking of projects, tasks, and activities for the Vice President, Programs and
- Providing general administrative support
- Supporting the scheduling and protection of the Vice President, Programs and Services time
- Supporting the invoicing and payment reconciliation of the Vice President, Programs and Services
- File management of Vice President, Programs and Services Office
- Other duties as required
What You Bring to the Team
- Postsecondary degree or diploma in a related discipline or the equivalent combination of education and
- Extensive experience working with electronic documents in various formats using Microsoft Office Suite (i.e.,
- Considerable experience in the areas of data identification, collection, analysis, and documentation
- Advanced knowledge in working with databases to generate reports, and when required manual generation for
- reporting
- Quality tools, Lean, Six Sigma, and or Project Management considered assets
- Commitment and adherence to the values, goals and policies of Fred Victor
What Sets You Apart
- Adept at critical thinking and analysis
- Effective communicator and enthusiastic about learning how to continuously improve in the role
- Demonstrated initiative, solutionsfocused and trustworthy
- Efficiently acts on priorities containing sensitive information, with integrity and impeccable attention to detail in
- Facilitates an accessible, antioppressive, pleasant disposition, in internal and external interactions, representing
Compensation and Benefits
- 4 weeks of vacation to start + 1 float day
- Generous paid sick leave allowance
- A comprehensive Dental, Extended Health and LTD group benefits package includes individual and family
variety of dental
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