Administrative Assistant/receptionist - Red Deer County, Canada - Paul Davis of Red Deer

Paul Davis of Red Deer

Verified Company

Red Deer County, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Essential Duties/Responsibilities of Administrative Assistant/Receptionist

Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department/area
Providing administrative assistance with typing, filing, drafting memos, and communications
Assisting the General Manager
Answer multiline phone system and taking detailed messages
Coordinate staff meetings for managers and their teams
Be a brand ambassador
Possess excellent written and communication skills
Must be detailoriented and have excellent organizational skills
Must have multitasking capabilities and technical prowess
Prepare, sort, and distribute incoming and outgoing mail and packages
Personable demeanor on the telephone and inperson
Have an unwavering dedication to customer service
Maintain comprehensive and accurate records
Order clothing
Sending Interior and Exterior samples out
Take excellent detailed messages
All other duties as assigned

Competency - Knowledge, Skills, and Abilities:

Excellent Communication skills
Typing skills WPM
Ability to be assertive, empathetic, inspiring, and engaging with others
Ability to learn and operate our primary operating systems
Ability to work with office equipment (fax, computer, scanner, calculator, postage meter, etc.)
Ability to work independently
Stress Management and Composure
Problem Solving and Conflict Resolution
Maintain a level of confidentiality
Follow the Paul Davis Values, Vision, Mission, and 10 Serving Basics

Preferred Education and Experience

Vocational courses, college courses, or certification(s) in office administration
Experience with achieving results and exceeding goals
Experience with the Microsoft Office suite
Experience as an Administrative Assistant/Receptionist
Experience in the restoration industry regarding water mitigation, mold remediation, lead and asbestos abatement, contents cleaning, contents packing, structure cleaning, and reconstruction.

Physical Requirement

Must be able to stay in a stationary position up to 90% of the time
The person in this position needs to occasionally move about inside the office to review office files, fax or scan documents, mail packages
Constantly operates a computer and other office productivity machineries, such as a calculator, fax machine, copy machine, and computer printer.
Must be able to observe and perceive information on a computer and documents
Must be able to communicate and converse with clients, employees and other offices over the phone and face to face

Work Environment