Facilities Coordinator - Ottawa
3 weeks ago
Job summary
We are experts in tech but it's our people who give us passion to always seek ways to do things better. As such we're serious about your career growth and professional development because People matter at Kinaxis.In 1984 we started out as a team of three engineers Today we have grown to become a global organization with over 2000 employees around the world with a brand-new HQ based in Kanata North in Ottawa
This role is responsible for welcoming visitors coordinating meetings events projects and appointments and other operational related activities The Facilities Coordinator assists with internal customer support vendor oversight purchasing of materials equipment & supplies shipping and receiving and reception back-up The role will be responsible for the execution of day-to-day operational tasks & activities to support the Office What you will do Monitor service ticket volume provides support to Facility Manager on raising closing reactive Planned Preventative Maintenance PPM scheduled service requests within service portal Support shipping/receiving employee/office moves workstation setup Oversee office security access seating arrangements space allocation Ensure office facilities well-maintained including kitchenettes supplies common areas Coordinate vendor services catering cleaning security maintenance Coordinate monitor recycling programs environmental improvements contributing towards green approach Facilitate deployment security access passes schedules Act primary facilities contact first point contact afterhours respond emergency situations needed rotational basis Actively lead participates Health Safety Committee Meetings Building Emergency Organization BEO Support maintenance training matrices records self-certification documentation Facility Manuals Where applicable provide assistance back-up Receptionist Other duties required What we are looking for Bachelor degree or equivalent experience years facilities work experience or equivalent combination education experience Ability prioritize workload work independently initiative judgment adapt changing priorities manage multiple tasks demonstrate attention detail fast-paced environment Strong organizational written oral communications skills Proficient Microsoft tools Word Excel PowerPoint SharePoint Teams Ability shift priorities quickly efficiently #Associate Work With Impact Our platform directly helps companies power worlds supply chains We see results what do out world every day when store shelves stocked medications available loved ones more Work Fortune Brands Companies across industries trust help take control integrated business planning digital supply chain Some customers include Lockheed Martin Yamaha P&G Honda Social Responsibility Kinaxis Diversity Equity Inclusion Committee weighs hiring practices talent assessment training materials mandatory training unconscious bias inclusion fundamentals Sustainability key what do committed net-zero operations strategy long term Involved communities support causes impact People matter Kinaxis perks benefits created team Flexible vacation Kinaxis Days company-wide day off last Friday month Flexible work options Physical mental well-being programs Regularly scheduled virtual fitness classes Mentorship programs training career development Recognition programs referral rewards HackathonsKinaxis welcomes candidates apply inclusive community Provide accommodations request ensure fairness accessibility throughout recruitment process all candidates including those specific needs disabilities If require accommodation please reach artificial intelligence AI tools initial step recruitment process compare submitted resumes job description identify candidates whose education experience skills most closely match requirements role After initial screening subsequent decisions application final selection made human recruitment AI does not make final hiring decisions
Job description
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