Administrative Assistant - Kingston, Canada - Community Living Kingston and District

Community Living Kingston and District

Verified Company

Kingston, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

**Administrative Assistant

Staff Scheduling**Community Living Kingston and District (CLKD) is a progressive organization that supports nearly seven hundred people with intellectual disabilities in the Kingston, Lennox & Addington, and Leeds-Grenville areas.
Staff Scheduling**. This is a fulltime, contract position of approximately 5 months duration that falls outside of the organization's bargaining unit and reports jointly to the Scheduling Supervisor
Residential Services and to the Scheduling Supervisor
Community and Family Services.

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Duties and Responsibilities:_

The core duty of this position will be to ensure that changes to posted staff schedules (e.g. sick calls, time off requests, etc.) are addressed in a timely manner for the organization's Residential Services, Community Services, Employment Services and Family Services Divisions.

Duties also include:

Ensuring that staff are obtained and / or redeployed to meet the needs of persons served, within the parameters of the Collective Agreement;
Maintaining and updating staff schedules that have been posted;
Ensuring that staff hours are accurately provided to the Scheduling Supervisors;
Maintaining and updating the Dayforce payroll, scheduling and HR system;
Ensuring that all activities within their span of control and influence operate in accordance with legislative requirements and conform to best practice standards, CLKD policy and the Collective Agreement;
Working collaboratively with Scheduling Supervisors, Human Resources Manager, Director of Human Resources, Division Manager, and individual program Coordinators to report on and solve program staffing concerns they are aware of that require attention;
Completing all other duties as assigned including Reception

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Preferred Skills and Qualifications:_

A sound understanding of the social or developmental services' programs, personnel and scheduling practices;
Proven ability to maintain professionalism, composure and tact under pressure and timelines while resolving conflicts;
Excellent organizational and time management skills;
Demonstrated competency in the areas of collaboration, creative problem solving and decision making, initiative, interpersonal relations and respect, planning and organizing, and resilience.
Significant technology skills with precision and attention to detail are a requirement for this position; experience with scheduling/HR software is preferred.
Experience in a position with a wide range of responsibilities that require multitasking and working to deadlines is a requirement.

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Hours of Work:_

The Scheduling Assistants _generally_ work between the hours of 7:00 am and 4:30pm, Monday to Friday, excluding holidays, and Weekend coverage on a rotational basis.

Other hours including evenings and holidays may be required, as determined by the Scheduling Supervisors.

Note that the Scheduling Department is piloting the following change to the weekend hours of operation:

Fridays from 4:30p to 7:00p
Saturdays from 6:00a to 7:00p
Sundays from 6:00a to 7:00p
Mondays from 6:00a (then return to the _general_ hours of operation)

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Start Date:_As soon as possible
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Application Instructions:_Cover letters and resumes for this position will be accepted until the position has been filled.

Job Types:
Full-time, Fixed term contract

Salary:
$43,000.00-$48,000.00 per year

Benefits: