Payroll Specialist - Vancouver, Canada - Westcoast Family Centres

Westcoast Family Centres

Verified Company

Vancouver, Canada

3 days ago

Posted by:

Sophia Lee

beBee Recruiter

Description

We are proud and honoured to offer services on the traditional, ancestral, and unceded territories of the xwməθkwəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), Sel̓íl̓witulh (Tsleil-Waututh), Kwikwetlem (kwikwəƛ̓ əm) First Nations.

Opportunity:

Westcoast is looking for
Permanent Part-time (28 hrs. per week) Payroll Specialist to work with our Vancouver team.

With assistance from the Director of Finance, the Payroll Specialist is responsible for processing the bi-weekly payroll, in addition to the municipal pension plan, and paid time-off entitlements.

Responsibilities:

Process biweekly payroll for all unionized and exempt staff, hourly and salary employees
Reconcile taxable benefits for payroll
Prepare vacation payouts for offboarded employees
Track sick leave used by union staff and payout according to criteria
Calculate statutory holiday pay per employment standards and Collective Agreement requirements
Maintain and update employee pay records and reports; ensure information is accurate and up to date
Respond to and resolve payroll related inquiries, with support from the Director of Finance
Process expense and mileage reimbursement to employees through biweekly payroll based on the information provided by Finance.
Track employee hours worked and adjust pay rates for step increments per the Collective Agreement
Enter new employee information into the payroll database systems; maintain up to date employee records
Prepare record of employment (ROE) for terminated and/or leave of absence employees
Calculate and update employee time off entitlements
Prepare reports for supervisors regarding employee time off balances
Communicate vacation booking deadlines to all staff during the year
Calculate annual additional hour entitlements no later than February of each year for the hours worked in the previous year
Prepare biannual seniority lists
Prepare yearend tax forms (T4s and T4As)
Prepare quarterly Workers Compensation statements and earnings calculations for claims
Complete paperwork for approved Union leaves for reimbursement from BCGEU
Prepare and upload the monthly Union Dues report and provide Finance with the request to pay dues each month
Perform regular audit checks for MPP enrollment
Process MPP Enrollments and EITR (termination) reports
Prepare the annual MPP payroll report for purpose of MPP T4A preparation
Prepare the MPP remittance worksheet
Prepare the annual CSSEA survey
Prepare calculations for wage loss requests
Assist the Director of Finance with annual financial audit information related to payroll and benefits, specifically the Schedule 3 information for the Charity Return
T2200 prep
Prepare annual vacation accrual report
Prepare annual Worksafe BC report in addition to the quarterly reports
Download and reconcile the benefits statements
Reconcile and keep track of benefit payments from employees on leave, sending reminders as necessary and annual summary statements of amounts paid
Other related duties.

Job Requirements:

3+ years hands on payroll or accounting experience
Experience administering payroll within a unionized environment considered an asset
Knowledge and experience with Powerpay by Ceridian an asset
Detail oriented, good with numbers and catching inconsistencies
Able to administer payroll every two weeks by the deadline; able to selfmanage work and prioritize responsibilities
Satisfactory Criminal Record check.

Why Work for Westcoast:

Be part of a grassroots community-based agency committed to developing and strengthening our community together.

As a WFC employee, you will benefit from:

An opportunity to be a part of a handson mentoring experience, through rolemodeling and
Making a difference in your local community
A chance to do meaningful work with a committed team of professionals.
Contribute to our commitment to being an inclusive and culturally safe environment for all.
Join us in being allies to Indigenous peoples, on our journey to reconciliation.

About Westcoast:

Westcoast Family Centres Society (WFC) is a multi-service community-based non-profit organization delivering child-centered, evidence-based programs and services to children and families in the Lower Mainland.

Our mission is to strengthen and develop healthy relationships between children, their families, and their communities. Our programs and services aim to address the unique and varied challenges faced by vulnerable families.

Joining the WFC team is an opportunity to be a part of a team where your skills and knowledge will make a positive impact in the lives of children and families.

WFC takes pride in creating inclusive spaces, where its diverse workforce can thrive.