Office Manager - Toronto, Canada - Kroll

Kroll

Verified Company

Toronto, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

In a world of disruption and increasingly complex business challenges, our professionals bring truth into focus with the Kroll Lens.

Our sharp analytical skills, paired with the latest technology, allow us to give our clients clarity—not just answers—in all areas of business.

We embrace diverse backgrounds and global perspectives, and we cultivate diversity by respecting, including, and valuing one another.

As part of One team, One Kroll, you'll contribute to a supportive and collaborative work environment that empowers you to excel.

The Office Manager is an important role which will oversee the day-to-day running of the Toronto offices and work closely with the rest of the Facilities and Real Estate team globally.

This is customer focused role with the customer being the business, in which use of initiative is of upmost importance.

RESPONSIBILITIES:

Responsibilities may include the following:

Conduct regular preventative health and safety and general office checks, maintaining clear records of checks and findings
Working with Technology to quickly address and resolve any issues within the meeting and huddle rooms found during office checks
Maintain a tidy office environment
Work with building maintenance and external vendors to arrange for repairs and maintenance relative to office furnishings, fixtures, equipment, space and services, both reactively and pro-actively
Negotiate with cleaning contractors/maintenance providers as required.
Carry out new joiner inductions, greeting colleagues to the office environment professionally
Monitoring the Facilities Management mailbox constantly and acting on and queries related to the office space
Maintaining the access control system and creation and distribution of Kroll access cards for the Toronto offices as well as providing occasional support if required to other locations
Refreshment, milk and fruit orders and distributions at both Toronto offices
Maintaining Fire Warden and First Aider qualifications as arranged in conjunction with HC and the Operations Manager
Assist with office moves.
Provide overall support to Facilities and Real Estate team
To work closely with Reception in coordinating visitor requirements, event set ups etc.
Space management of neighborhoods
Working closely with the desk booking team in relation to specific requirements
Processing office related invoices with the correct coding and in a timely manner
Any other tasks deemed necessary for the efficient running of the business

REQUIREMENTS:

Excellent organizational skills
Strong, professional communications and interpersonal skills (both written and verbal)
Possess a good understanding of high-quality customer service
Computer literate with good knowledge of Microsoft Office
Well-presented, with a professional approach always
Enthusiastic team player
Willing to be trained across the full range of duties carried out by the Facilities team and to provide cover for other roles within the Facilities team when required
Positive attitude and proactive approach
Self-motivated and creative
Strong ability to multi-task several duties in a fast-paced, deadline sensitive environment
Ability to complete daily tasks in a timely manner
Good time keeping
Willing to work evenings and weekends when required

Kroll is committed to equal opportunity and diversity, and recruits people based on merit.