Office Manager - Edmonton, Canada - Optima Living

Optima Living

Verified Company

Edmonton, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Part time

Description

Let us welcome you home to Wild Rose in Edmonton, AB
Optima Living operates Independent Living, Assisted Living, Supportive Living and Memory Care communities in Alberta and British Columbia. Our communities are among the best places to live in Western Canada.

Our Vision:
For every person to feel at home.

This is truly supported by our credo.

"Let us welcome you home." All of us here feel it is an honour to work with our residents and we advocate a resident-centered approach where the Resident, is the focus of all our endeavours.

As the Office Manager, you are responsible for keeping the site running smoothly and overseeing administrative support.

Responsibilities

Maintain a system of accounting controls and documentation of accounting policies and procedures
Process accounts payable and receivable
Identify discrepancies and follow up with residents on overdue accounts
Verify hours worked and submit to payroll
Backup supervisor for housekeeping team, including disciplinary and departure decisions
Prepare and make bank deposits as needed
Manage cash resource through reporting deficiencies and monitoring petty cash
Troubleshoot hardware and software challenges
Receives incoming phone calls and greets residents, team members, and visitors
Liaise with Human Resources to process new hires, team member changes, and departures
Assist with onboarding new employees, site tour, introductions, documentation etc.
Assist with Leasing including tours, answering phone calls regarding Wild Rose, updating CRM platform, putting together info packages, leases etc.
Liaise with accounts payable and receivable regarding payroll, petty cash, rent roll, new residents lease etc.
Support the management team administratively
Other duties as assigned to support operational requirements

Qualifications and Experience

Minimum three (3) years' experience in an Office Manager role
Completion of Business Administration course is an asset
Experience in residential care setting is preferred
Yardi experience is an asset
CRM platform, Sherpa experience is an asset
Elpas nursing system knowledge is an asset
Completion of CPR and First Aid is an asset
Exceptional interpersonal skills with peers, residents, visitors and operational partners
Superior organizational skills with the ability to handle multiple tasks and deadlines
Strong sense of ethics and the ability to handle sensitive information with tact and discretion
Superior oral and written communication skills
Demonstrate the ability to prioritize and problem solve
Strong computer literacy including effective working skills with Microsoft Suite

Conditions of Employment

Clear Police Information Check
Clear Vulnerable Sector Check
COVID19 vaccination proof. This requirement may be waived if you have received an exemption through the provincial government.

IDYA
leSfDyBWYe