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Administrative Assistant/bookkeeper - Waterloo, Canada - HelloFinance Inc.
HelloFinance Inc.
Waterloo, Canada
Verified Company
1 month ago
Description
Administrative Assistant/Bookkeeper
HelloFinance Inc (HFI) offers a high-energy, professional, yet casual work environment with the opportunity to make a difference every day.
It's an environment where everyone's contribution is rewarded and valued. We take pride in having fun and celebrating our successes together. In return, we are looking for individuals who can thrive in our environment and drive to succeed. If we are describing you, consider joining the HelloFinance Team
We're looking for an individual who can easily engage with staff, internal and external clients and other tenants in our building, has excellent communication skills, and is constantly driven to solve problems with a "just do it and find the solution" mentality.
What makes us awesome:
- Competitive salary
- Attractive health and dental benefit plan
- Three weeks of vacation to start
- Paid day off for your birthday
- Two paid days for volunteering with a charitable organization
- Monday
- Friday schedule, 84 or 9
- Fully equipped onsite gym open to employees 24/7
Ways you contribute:
Bookkeeping
- Two or more years of bookkeeping
- Manage accounts payable and accounts receivable processes
- Process and reconcile company invoices and payments
- Maintain accurate and uptodate records of financial transactions
- Conduct regular reconciliations of bank accounts and general ledger
- Provide bookkeeping administrative assistance to clients as needed
Administrative Assistant/Office Management
- Assist the CEO and Director of Operations in implementing processes/procedures.
- Provide additional general administrative and project support as required.
- Taking minute meetings
- Organizing meetings, both virtual and in person
- Maintain office policies and procedures
- Order office and kitchen supplies as needed
- Perform daytoday office operations, such as watering plants, ensuring offices are stocked
- Manage hot desk and meeting rooms by stocking supplies, ensuring equipment was in working order, and assisting with bookings.
- Liaison with office cleaners
- Assis in drafting and deploying communications professionally and clearly.
- Assist with organizing and maintaining records and documents relating to office operations
- Coordinate with outside contractors for work onsite.
- Provide additional general administrative and project support as required.
What makes you awesome:
Primary Requirements:
- Three or more years of experience in an administrative role
- Two or more years of bookkeeping
- Postsecondary education or certificate in Accounting/Bookkeeping or work equivalent (Canadian education and work history only)
- Postsecondary education in Administration or work equivalent (Canadian education and work history only)
- Excellen professional communication and interpersonal skills, able to deal with people tactfully.
- A dynamic thinker who can show initiative and offer solutions
- Comfortable using technology
- Solid QuickBooks Online skills
- Strong Microsoft Office skills (Outlook, Word, Excel).
- Comfortable working in a busy office environment with frequent interruptions.
- Skilled at remaining calm under stressful situations.
- Adept at prioritizing and managing conflicting demands while maintaining high attention to detail and quality of work.
- Can work with mínimal supervision as well as part of a team.
- Patient with a positive outlook.
Skills considered an asset:
- Excellent professional communication and interpersonal skills, able to deal with people tactfully
- A dynamic thinker who can show initiative and offer solutions
- Strong Microsoft Office skills (Outlook, Word, Excel)
- Comfortable working in a busy office environment with frequent interruptions.
- Skilled at remaining calm under stressful situations.
- Adept at prioritizing and managing conflicting demands while maintaining high attention to detail and quality of work
- Can work with mínimal supervision as well as part of a team
- Patient with a positive outlook
Salary:
$22.50-$27.50 per hour
Benefits:
- Casual dress
- Dental care
- Extended health care
- Onsite gym
- Onsite parking
- Paid time off
- Vision care
Schedule:
- Monday
Education:
- Secondary School (preferred)
Experience:
- Administrative experience: 3 years (required)
Language:
- English (required)
Ability to Commute:
- Waterloo, ON N2V 2L7 (required)
Ability to Relocate:
- Waterloo, ON N2V 2L7: Relocate before